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Vacancy details Practice Assistant/ Legal Secretary - Health Advisory and Litigation - 12 month FTC - Manchester Vacancy type Secretarial/administrative Level Mid Business area Support Duration Temporary Hours Full time Location Manchester Reference number GL02345 Duration details 12 Months FTC Job title Practice Assistant/ Legal Secretary - Health Advisory and Litigation - 12 Month FTC - Manchester Team Legal Support Vacancy owner Jonah Philpott At Browne Jacobson, we’ve always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community and business we serve. With offices in Birmingham, Dublin, Exeter, London, Manchester and Nottingham, we’re a UK & I based law firm with an international reach. Our sectors include: health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer and logistics. We nurture talent at all levels and from every background and celebrate what makes people individuals. Law needs all voices to reflect the society it serves and we’re working towards social mobility, diversity and inclusion in our firm - and our profession. We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. We focus on wellbeing and individuality, so that all our people can thrive. What is the working practice for this role? The firm operates a set of core principles that guides our working practice. It’s called ‘One Firm, Wherever You Are’. You might have enjoyed working from home and would like to split your time between there and the office/ other work locations. Others may be eager to return to the office on a more regular basis. We believe that a regular level of in-person contact is an important way to build connections with your colleagues, enhancing knowledge and idea sharing and enabling all of us to benefit from the vibrant office culture Browne Jacobson has to offer. Our expectation is that, on average, you’ll work from home for no more than three days per week, with the remainder of your time either spent with your colleagues in the office or working from other locations as work demands dictate, e.g. courts, client offices, conferences etc. This is an average expectation over time and we know that there will be variations from week to week. Equally, there will be individual circumstances in which a different pattern of work is needed, for example as an agreed reasonable adjustment for colleagues with a disability or long-term medical condition. We believe this approach: fits with our values and personality; will enhance our performance through greater flexibility; advances our ambitions as an inclusive employer – helping you better balance work and family/life commitments; offers opportunities to reduce our carbon footprint (travel, office services etc.), a key ambition underpinning our corporate sustainability plan. Why is this role important and how does it fit into the team, department & wider firm? As the single point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Practice Assistant role, or where appropriate, manage the workflow by utilising Team Assistants and Shared Services, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service. What does the role actually involve? Client relationship management Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate Manage the production of documents and check returned work produced by the Shared Services team/speech recognition for accuracy/formatting, before it is passed to the relevant lawyer Taking and making client related calls, dealing with and handling message taking as appropriate. Liaise with Client & Marketing and provide support for scheduling tender meetings, directory interviews, client training etc. Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring Administrative Responsible for files being opened and closed. Supervise general filing requirements and record- keeping and production of engagement letters, ensuring compliance at all times Monitor and manage key dates for clients and ensure compliance procedures are up to date on all files and matters Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal client Work with business development managers on the maintenance of CRM to ensure key client contacts are in Interaction and ‘bounce-backs’ e.g. contacts with rejected email addresses are reviewed, updated or archived from system Assisting in the organisation of internal and external events, seminars and conferences (vulture) Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers Produce and maintain Excel spreadsheets as required First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams Assisting in the tender process – liaising with Business Development, collating outstanding information, assisting with draft/final submissions Arrange for the preparation and collation of internal sector newsletters and briefings Arrange photocopying, printing, organising couriers, sending out letters, faxes etc. Receiving instructions via digital dictation for tasks and acting upon the same Maintaining LinkedIn profile, updating connections and adding new activity Checks Mytenders for CVs, copies of old tenders, policies, insurance details etc. Manages enquiry inboxes, and website queries Communication Key point of contact for Fee Earners and Clients to maintain relationships and ensure a high level of support is always provided by the team Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed on to an appropriate fee earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing Provide support to their immediate colleagues in the department, and where practical, other legal and support departments as requested by the Team Manager. Assisting others where there is spare capacity or it evident that a colleague needs assistance with their workload Answering phone calls for other members of the team when they are away from their desk and participating in a lunch time telephone rota within the Practice Assistant team Minute taking, following up designated actions to ensure completion ahead of the next meeting Liaise with the [Team Manager] over any planned absences, arranging cover as necessary and communicating this to the relevant fee earners Financial Assist fee earners and business development for client and event billing and credit control process Responsible for the completion of complex billing; ensuring bills are prepared to the highest standards of accuracy and it’s undertaken within the team in accordance with the contractual requirement Request cheques, bank transfers, and paying in money received, as appropriate Reviewing and updating time allocation and disbursements ensuring appropriate matter allocation Supporting the co-ordination of the WIP certification process Anticipating and dealing with matter related finance administration to include APRs, BACs, TTs Managing Expenses Processing Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with PSM where challenges arise Responsible for managing the creation and maintenance of client data rooms in accordance with case milestones Proactively promote the use of data rooms with clients and lawyers Responsible for ensuring client and matter data is maintained within our case management and practice management systems, raising requests with the CMI team as appropriate Online applications e.g. Companies House, Land Registry, Searchflow, CRU forms Undertaking searches and completion of Stamp Duty Land Tax Ensuring compliance with firm wide/department policies and procedures including Lexcel and Information Security Customer service Arranging and attending team meetings Liaising with fee earners and PSM's to take instruction and liaise on work requirements Consistently and appropriately update service users on progress where appropriate Regularly offer assistance wherever possible Person specification What technical skills are required for someone to be successful and enjoy the role? Experience of working in a legal or professional services environment Advanced knowledge of Microsoft Office An aptitude for producing documents and client communications of the highest standard Advanced knowledge of document management/case management systems Who would be a good fit for this role? As part of the legal support team, you would be expected to have the following skills and experience: An effective communicator with the ability to establish and build client relationships; striving to provide exceptional service at all times Customer service focused Proven experience of managing administration services and resources, with a hands-on, practical approach Effective at investigating issues and seeing a problem through to conclusion Conscientious, taking personal responsibility for own work and accountability for its delivery and quality Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges Positive can-do attitude with the ability to adapt to change Confidential and discreet but able to redirect information when appropriate to ensure areas of concern are resolved effectively Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables

What can you expect? This role sits in our Real Estate team, which encompasses environment, project planning, real estate finance and real estate litigation. The team advise on every stage of the life cycle of your property, with areas of expertise including construction, development, energy and infrastructure, hotel and leisure, investment, landlord and tenant matters, planning, environment and compulsory purchase, property litigation, real estate finance and real estate tax. Responsibilities Diary management responsibilities including making appointments, organising meetings, and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate. File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence. Proactive client liaison including take messages, pass on information and deal with simple queries. Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients including supporting additional fee earners during PA holidays and sickness. Management and co-ordination of the Partners’ billing and financial requirements including producing WIP and aged debt reports. Audio and copy typing of legal documentation and correspondence to a high standard. Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required. Organising conference calls on behalf of the fee earners in a timely fashion. Prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner. Maintain CRM by updating InterAction and maintaining fee earner contact list. Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc; organising events, booking venues, managing invite lists and co-ordinating event logistics Co-ordinating travel and producing travel packs if requested. Ordering searches and managing their delivery using TM Group and Land Registry Portal Any additional ad hoc tasks as required. Generally – must be flexible and willing to work outside of office hours where client transactions require that. Experience and Knowledge Experienced Legal Secretary/PA within a real estate department is essential for this role. Must possess excellent diary management, organisation and prioritisation skills. Must be able to communicate effectively and build good relationships with clients and staff within the firm. Must work well as part of a team. Must be a competent, fast and accurate typist. Must be competent at producing legal documents to a high standard. Professional telephone manner and the ability to accurately record and pass on messages. Sound technical skills in the following areas: Microsoft Office IT skills – Word, Excel, PowerPoint, Outlook (Fieldfisher uses Microsoft 365). Proven document or case management skills (Fieldfisher use iManage Work). Proven experience of using a legal computerised finance system (Fieldfisher use Evergreen). Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction). Minimum typing speed of 65 wpm with a good level of accuracy Inclusiveness and Diversity At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes. Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process. For accessibility information on our Manchester offices, please visit our website: https://www.fieldfisher.com/en/locations/united-kingdom/contact-us/offices/accessing-fieldfisher-manchester What can we offer you? Our people are at the core of what we do. Fieldfisher's benefits package is designed to enable all colleagues to thrive in an inclusive and supportive environment. These benefits range from private health insurance, life assurance & income protection, flexi-gym discounts, season ticket loans, bike-to-work loans and much more. Fieldfisher Manchester is based in one of the city's most vibrant destinations. We are based in the ultra-modern No.1 Spinningfields, a thriving hub for work, rest and recreation surrounded by restaurants and cafÃs. We are based on the 17th floor, so if you're inspired by fantastic skyline views and a bright, contemporary workspace then we will not disappoint. Offering excellent commuter links with easy access to railway, Metrolink and bus services, open plan workspaces that encourages a sense of camaraderie, hybrid working and hot-desking, bike storage, shower facilities and much more. We have diverse teams made up of our Partners, Lawyers and Business Services Professionals, collaborating to provide outstanding service to our clients, working across our many different sectors and practice areas. We understand the importance of collaboration outside of work with lots of different clubs and networks for our people to get involved in, including quiz nights, book club, choir, firm-funded yoga, fitness challenges, football teams, and inclusive events with our nominated charity partners. If you would like to know more, chat with our recruitment team or visit our social media channels to see for yourself! Culture & personal development We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. We want you to use your unique talents and experiences to help the firm grow. You can only do that by being yourself. And working closely and collaboratively with people throughout the firm. That’s why we foster a culture that encourages you to be yourself. We’ll give you bespoke support to develop your own career. Whether that’s through allowing you to “access all areas” across the firm, funding you through training for professional development qualifications, or making sure you have a structured career plan, we’ll make sure your talents are being nurtured. How to apply Enter your email address on the job advert and press the 'apply now' button to submit your CV and to start your application. Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.

Vacancy details Practice Assistant/ Legal Secretary - Health Advisory and Litigation - 12 month FTC - Manchester Vacancy type Secretarial/administrative Level Mid Business area Support Duration Temporary Hours Full time Location Manchester Reference number GL02345 Duration details 12 Months FTC Job title Practice Assistant/ Legal Secretary - Health Advisory and Litigation - 12 Month FTC - Manchester Team Legal Support Vacancy owner Jen Foster At Browne Jacobson, we’ve always worked across business and society, and this expertise sets us apart. Social and environmental impact are at the top of our business agenda. We champion fairness, make the complex simple and forge connections between clients to find creative solutions. This is how we improve outcomes for every person, community and business we serve. With offices in Birmingham, Dublin, Exeter, London, Manchester and Nottingham, we’re a UK & I based law firm with an international reach. Our sectors include: health; real estate and construction; education; energy and infrastructure; financial services; government; insurance; manufacturing and industrials; and retail, consumer and logistics. We nurture talent at all levels and from every background and celebrate what makes people individuals. Law needs all voices to reflect the society it serves and we’re working towards social mobility, diversity and inclusion in our firm - and our profession. We strive to create meaningful personal and professional development opportunities and offer flexible working in support of a good work-life balance. We focus on wellbeing and individuality, so that all our people can thrive. What is the working practice for this role? The firm operates a set of core principles that guides our working practice. It’s called ‘One Firm, Wherever You Are’. You might have enjoyed working from home and would like to split your time between there and the office/ other work locations. Others may be eager to return to the office on a more regular basis. We believe that a regular level of in-person contact is an important way to build connections with your colleagues, enhancing knowledge and idea sharing and enabling all of us to benefit from the vibrant office culture Browne Jacobson has to offer. Our expectation is that, on average, you’ll work from home for no more than three days per week, with the remainder of your time either spent with your colleagues in the office or working from other locations as work demands dictate, e.g. courts, client offices, conferences etc. This is an average expectation over time and we know that there will be variations from week to week. Equally, there will be individual circumstances in which a different pattern of work is needed, for example as an agreed reasonable adjustment for colleagues with a disability or long-term medical condition. We believe this approach: fits with our values and personality; will enhance our performance through greater flexibility; advances our ambitions as an inclusive employer – helping you better balance work and family/life commitments; offers opportunities to reduce our carbon footprint (travel, office services etc.), a key ambition underpinning our corporate sustainability plan. Why is this role important and how does it fit into the team, department & wider firm? As the single point of contact for fee earners and the completion of their work, the role with undertake all aspects of the Practice Assistant role, or where appropriate, manage the workflow by utilising Team Assistants and Shared Services, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service. What does the role actually involve? Client relationship management Become an active part in the care of clients and be wholly familiar with contacts/clients and dealing with basic client queries as appropriate Manage the production of documents and check returned work produced by the Shared Services team/speech recognition for accuracy/formatting, before it is passed to the relevant lawyer Taking and making client related calls, dealing with and handling message taking as appropriate. Liaise with Client & Marketing and provide support for scheduling tender meetings, directory interviews, client training etc. Manage Interaction and ensure new prospects, clients and contacts, activities and business development information are added Responsible for keeping up to date with client specific protocols and processes, implementing, providing guidance and training to others where necessary and ongoing monitoring Administrative Responsible for files being opened and closed. Supervise general filing requirements and record- keeping and production of engagement letters, ensuring compliance at all times Monitor and manage key dates for clients and ensure compliance procedures are up to date on all files and matters Support fee earners in business development activities including the involvement in preparation of pitches and presentations, scheduling meetings e.g. tenders, directories, internal client Work with business development managers on the maintenance of CRM to ensure key client contacts are in Interaction and ‘bounce-backs’ e.g. contacts with rejected email addresses are reviewed, updated or archived from system Assisting in the organisation of internal and external events, seminars and conferences (vulture) Manage diaries, ensuring they are up-to date, anticipating requirements e.g. associated travel/accommodation bookings, meeting rooms, drafting itineraries, preparing agendas, preparing and circulating papers Produce and maintain Excel spreadsheets as required First point of contact for the team, dealing with queries and acting on initiative to provide exceptional client service, promoting and developing ownership within the teams Assisting in the tender process – liaising with Business Development, collating outstanding information, assisting with draft/final submissions Arrange for the preparation and collation of internal sector newsletters and briefings Arrange photocopying, printing, organising couriers, sending out letters, faxes etc. Receiving instructions via digital dictation for tasks and acting upon the same Maintaining LinkedIn profile, updating connections and adding new activity Checks Mytenders for CVs, copies of old tenders, policies, insurance details etc. Manages enquiry inboxes, and website queries Communication Key point of contact for Fee Earners and Clients to maintain relationships and ensure a high level of support is always provided by the team Monitor post and/or emails and dealing with as appropriate ensuring all client related correspondence is passed on to an appropriate fee earner and actioned as necessary; proactively responding to and drafting responses on behalf of others, prioritising emails, collating necessary paperwork and e-filing Provide support to their immediate colleagues in the department, and where practical, other legal and support departments as requested by the Team Manager. Assisting others where there is spare capacity or it evident that a colleague needs assistance with their workload Answering phone calls for other members of the team when they are away from their desk and participating in a lunch time telephone rota within the Practice Assistant team Minute taking, following up designated actions to ensure completion ahead of the next meeting Liaise with the [Team Manager] over any planned absences, arranging cover as necessary and communicating this to the relevant fee earners Financial Assist fee earners and business development for client and event billing and credit control process Responsible for the completion of complex billing; ensuring bills are prepared to the highest standards of accuracy and it’s undertaken within the team in accordance with the contractual requirement Request cheques, bank transfers, and paying in money received, as appropriate Reviewing and updating time allocation and disbursements ensuring appropriate matter allocation Supporting the co-ordination of the WIP certification process Anticipating and dealing with matter related finance administration to include APRs, BACs, TTs Managing Expenses Processing Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with PSM where challenges arise Responsible for managing the creation and maintenance of client data rooms in accordance with case milestones Proactively promote the use of data rooms with clients and lawyers Responsible for ensuring client and matter data is maintained within our case management and practice management systems, raising requests with the CMI team as appropriate Online applications e.g. Companies House, Land Registry, Searchflow, CRU forms Undertaking searches and completion of Stamp Duty Land Tax Ensuring compliance with firm wide/department policies and procedures including Lexcel and Information Security Customer service Arranging and attending team meetings Liaising with fee earners and PSM's to take instruction and liaise on work requirements Consistently and appropriately update service users on progress where appropriate Regularly offer assistance wherever possible Person specification What technical skills are required for someone to be successful and enjoy the role? Experience of working in a legal or professional services environment Advanced knowledge of Microsoft Office An aptitude for producing documents and client communications of the highest standard Advanced knowledge of document management/case management systems Who would be a good fit for this role? As part of the legal support team, you would be expected to have the following skills and experience: An effective communicator with the ability to establish and build client relationships; striving to provide exceptional service at all times Customer service focused Proven experience of managing administration services and resources, with a hands-on, practical approach Effective at investigating issues and seeing a problem through to conclusion Conscientious, taking personal responsibility for own work and accountability for its delivery and quality Excellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challenges Positive can-do attitude with the ability to adapt to change Confidential and discreet but able to redirect information when appropriate to ensure areas of concern are resolved effectively Well organised and methodical with excellent attention to detail, ensuring accuracy in all client communications and deliverables

Overview BTVK Advisory is a leading advisory firm whose specialized professionals guide clients through an ever-changing business world, helping them win now and anticipate tomorrow. BTVK Advisory, and its affiliated entities, have operations in North America, South America, Europe, Asia, and Australia. BTVK Advisory’s ultimate parent entity, Baker Tilly US, LLP, is an independent member of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law. To be added to all ET through Experienced requisitions Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency ("search firm") for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system. Job Description: Responsibilities This position will conduct and prepare a wide range of financial analyses with minimal assistance. A Forensic Accountant has a unique job which will require strong analytical, creative, investigative, research, and organizational skills, as well as familiarity with a variety of the field’s concepts, practices and procedures. This person will maintain excellent client relationships by delivering high quality customer service and competently completing client engagements. They will be required to delegate and lead the work of other staff. Relies on experience and judgment to plan and accomplish goals. Complete most engagements with minimum to no supervision. Will be responsible for directing staff, instructing them in work to be performed, reviewing their completed work and directing any necessary revisions or actions Conduct and perform forensic financial analyses, build models, maintain documents produced in insurance and some litigation, summarize depositions, assist in report writing, and perform quality control procedures on schedules and reports Make decisions on all but the most unusual or complex matters Discuss and outline problems/ issues with a Senior Manager, Director or Partner and then act on the preferred advice Determines engagement timelines, in conjunction with the engagement lead, and instructs assistants in time management methods allowing them to efficiently and effectively accomplish the Firm’s objectives Assume responsibility for all project phases related to the investigation of fraud, forensic accounting, or malfeasance. Applying insights and knowledge of fraud and investigation issues and processes to enable clients to solve complex, sensitive matters. Manage day-to-day project activities; establish appropriate leverage on project teams and assign/manage project responsibilities to team members Develop and maintain excellent client relationships Participate in Firm business development efforts, including the development of presentations, proposals and qualifications packages Represents Firm at business and community functions in order to maintain current, acquire new and expand existing client relationships Represents Firm through involvement in professional, recruiting, charitable and /or civic organizations Carry out the quantification of claims on behalf of Insurers, Loss Adjusters, Lawyers and others Analyze data and financial / non-financial information and apply a forensic approach to the work Prepare clear, concise reports which can be understood by non-accountants Be flexible and responsive to client needs, in particular being available for meetings at times and places stipulated by the client. This can involve working long days and tight deadlines Contribute to the general management of the Consulting Practice and develop and implement a personal plan which sets goals for professional and practice development Organizes the appropriate resources to ensure timely delivery of a high quality Baker Tilly work product within budget or obtains additional increases as needed Has a comprehensive understanding of the work at hand to effectively and efficiently provide detailed explanations to the supervising Partner and client, including recommending solutions to any issues that need to be addressed Qualifications A Bachelor’s degree in Accounting or a related field is required A minimum of 5+ years of relevant experience is required A record of progressively increasing knowledge, skill, responsibility and independence Experience in forensic accounting and insurance is strongly required CA, ACCA, CPA, CFE or other related certification is required Individuals in this position must have demonstrated computer skills and experience with accounting software is required Demonstrated analytical, problem-solving, organizational, interpersonal, communication skills and solid Microsoft Suite skills required Experience with data analytics and Tableau, Power BI or PowerPivot a plus. Ability to provide exceptional client service, demonstrate commitment to continuous learning, display appropriate ethical knowledge and commitment and exhibit a sense of urgency and commitment to quality and the timely completion of duties The ability to work effectively in a team environment and comfortably interact with senior level client personnel, including supporting the preparation of and participating in executive briefings Relevant skills in project execution with hands on experience in the full life-cycle of a project Excellent written/verbal communications and collaboration skills Strong project management and facilitation skills Flexibility to travel to client site as needed and ability to work beyond core business hours #LI-HP1