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Type Permanent - Full Time Location London Job Role Secretary What are we looking for? We are looking to recruit a confident, client focussed and forward-thinking PA with a high level of discretion to assist the Executive Assistant team in providing support to members of the Senior Management Team (CEO, COO, Global Finance Director, Global Risk Director and Head of Partnership Tax). This role will work as part of the Senior Management Executive Assistant Team (currently 2 EAs) and will involve dealing with confidential matters in a responsible way. This is an exciting role for a good communicator with a high level of interpersonal skills, required to liaise with people across all offices. The ideal candidate will be a self-starter, be very organised and accurate with excellent attention to detail and the ability to use their initiative and exercise judgement in challenging situations. In addition to strong data presentation and analysis skills, the successful candidate will be expected to assist with complex tasks and support projects for the Senior Management Team. The role requires a proactive individual who thrives in a pressurised and fast paced environment. Areas of focus and responsibilities Dealing with confidential issues in a responsible way. Assist the Executive Assistants / Senior Management Team with: the coordination of meetings, collating agenda items, circulating papers in advance, taking minutes and circulating action points post meeting; coordination support on projects and other initiatives undertaken by the senior management team; conducting data research and analysis and re-arranging in a coherent format for presentation; co-ordination of the communications to partners regarding their tax return process including scheduling meetings for tax team members with individual Partners; collating and distributing paperwork (including the use of mail-merge), booking meeting rooms; and e-filing; the production of the firm’s annual business plan; the organisational aspects of the Global Partner appraisal process including scheduling appraisal meetings, distributing paperwork, creating spreadsheets, booking meeting rooms and collating paperwork; the administration of the partner capital loan process; updating and maintaining areas of the firm's intranet system to include the Management and Partner only sections. Extensive and often complex diary management; coordinating meetings to best utilise time, managing diary conflicts and preparing any necessary documentation in advance. Provide effective mailbox management and maintenance of all electronic mail, including flagging up of any mail or issues that need attention and on occasion responding to email correspondence. Arranging complex travel arrangements working across numerous time zones including producing detailed itineraries, anticipating any additional requirements and obtaining visas if required and keeping HR informed of movements. Produce accurate, high quality typed work (to the standardisation requirements) from audio and script work, using any of the software packages and document management systems available on the system, providing a same day service or more urgently as required. Proofread documents to ensure an accurate and high standard is maintained, demonstrating strong attention to detail at all times. General secretarial duties such as answering calls and assisting them in resolving any queries, processing expenses using Chrome River, e-filing, drafting complex correspondence, producing mail merges, spread sheets and PowerPoint presentations. Applications used: Outlook, Microsoft Word, Filesite, Bighand, 3E, Interaction, Powerpoint, Excel, Chrome River. This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required. Qualifications required and experience in sector At least three or four years' experience of working in a professional services environment in an administrative/supporting role i.e. Personal Assistant / Executive Assistant Excellent academic background, educated to A level or has equivalent professional experience. Fast and accurate typing speed (65 words per minute). Advanced Microsoft Office skills and strong evidence of business writing and numeracy skills. Skills and attributes Passionate and enthusiastic about providing exceptional client service. The ability to stay calm under pressure. The integrity to handle highly confidential information appropriately. Have the ability to use own initiative to adapt, and think laterally. The ability to pick up unfamiliar work quickly and be proactive. Self-motivated and goal focussed, you will enjoy change and variety, and thrive under pressure. Technically advanced in Word, PowerPoint and Excel. Experience of Filesite, Bighand, Interaction and Chrome River would be advantageous. The Essentials Full time, [9am to 5pm / 10am to 6pm] but flexibility is a must. 12 week probation period. 4 week notice period. Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site cafà and more. About Withersworldwide A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself. Information for Recruitment Agencies Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role. Equal Opportunities Employment Statement It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

The Apex Group has an ideal opportunity for someone with company secretarial experience seeking a new job in London. We're looking for a full-time Assistant Manager to join our Corporate Services team, and the role comes with an excellent salary and benefits package. As an Assistant Manager, you will manage a varied client portfolio, including all aspects of administration and company secretarial matters. You will also build a detailed understanding of client portfolios, entity-specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members. To give you an idea of how this flexible role would look and feel, here are some of the things you could expect to do: Be responsible for managing a varied client portfolio, including all aspects of administration and company secretarial matters Building a detailed understanding of client portfolios, entity-specific requirements and applicable statutory requirements Preparing and implementing customer-specific procedures in relation to the governance and reporting requirements for specific client structures Working with other team managers and Directors to ensure the planning, coordination and completion of all regulatory obligations and client-agreed deliverables within strict deadlines for the portfolio. To apply for this role, you will need to be a qualified or part-qualified CGI (previously ICSA) or equivalent, with a minimum of 4 years of company secretarial experience, preferably in the financial services industry. You will also require the following: Working knowledge of Company UK Law and obligations The ability to communicate effectively with all levels of business An understanding of new processes and processes Good organisational skills and the ability to assimilate new processes. As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. Join our global network, and you will benefit from education support, sponsorship and in-house training programs. Please get in touch with The Apex Group today to apply for this full-time Assistant Manager position in London. We'd love to help you get your next role and enable you to fulfil your professional ambitions. The Apex Group Ltd ("Apex" or "the Group"), established in Bermuda in 2003, is a global financial services provider. With over 80 offices worldwide and 12,000 employees in 38 countries, Apex delivers an expansive range of services to asset managers, financial institutions, private clients, and family offices. Apex's purpose is to be more than just a financial services provider. The Group is committed to driving positive change to address three core areas: the environment and climate change, women's empowerment and economic independence, and education and social mobility. Life at Apex isn't just about the work you do. It's about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today, and the more we grow, the more important that becomes. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take short-term or permanent relocation options. #LI-AP1 #LI-Hybrid

Company Description On May 31, 2023, Viasat completed its acquisition of Inmarsat, combining the teams, technologies and resources of the two companies to create a new global communications partner. About Viasat Viasat is a global communications company that believes everyone and everything in the world can be connected. With offices in 24 countries around the world, our mission shapes how consumers, businesses, governments and militaries around the world communicate and connect. Viasat is developing the ultimate global communications network to power high-quality, reliable, secure, affordable, fast connections to positively impact people's lives anywhere they are—on the ground, in the air or at sea, while building a sustainable future in space. Chief Corporate Affairs Office The Chief Corporate Affairs Office (CAO) oversees several key areas – Company Secretarial, Enterprise Risk Management, Governance and Compliance, alongside marketing communications and managing the activities in India, China, Russian/the Stans and Turkey. Job Description Role Introduction: This important and varied role will involve a broad range of general company secretarial duties with regular exposure to senior stakeholders in the business, ownership of projects and participation in transactions. An excellent understanding of corporate governance and company law is required. This is a standalone role and calls for a confident and energetic self-starter. Qualifications ***This is a 12 Month Fixed Term Contract*** You will have responsibility for a variety of matters across the areas below. Your responsibilities may include: Communicate directly with the Boards of the subsidiary group and its professional advisors Work in collaboration with cross-functional teams and external auditors to implement the end-to-end annual subsidiary accounts process including drafting the Directors’ and Strategic repots where appropriate Maintain the regulatory sections of the website Support the group’s Modern Slavery and ESG framework, including assisting with collection of data, drafting and publication of the Modern Slavery and ESG statements Manage the portfolio of UK and international companies to ensure activities are carried out in accordance with the best standards in governance and local laws and undertake overseas filings Coordinate the issuance of PoA’s or other legal documentation and coordinate Notary requests Maintain statutory records on the online entity management system Work with senior stakeholders in the finance, tax and wider teams to execute restructure and legal entity rationalisation tasks, including drafting documentation for the transfer of shares, share issuances, capital reductions, intercompany financing arrangements and due diligence Advise the business on the application of the Group’s Delegation of Authority and signing policies Plan, organise and attend subsidiary board meetings, prepare minutes and other ancillary documents Liaise with overseas corporate secretarial services providers, lawyers and notaries Oversee general team administration Responding to ad hoc queries from international businesses and third-party service providers Maintaining UBO registers and responding to KYC requests Responding to routine investor enquiries and assist with queries from around the business You will need: Attention to detail and the ability to work well as a team player will be key strengths. The ability to adapt quickly in a fast-changing environment. The role will encourage you to think outside the box and proactively offer both ideas and solutions to support the evolving needs of the team and the wider business. The ability to work autonomously on tasks and manage your own workload to ensure that all relevant deadlines are met. In addition, you must: Must have good working knowledge of company law and governance requirements, in particular the Wates Corporate Governance principles for large companies. Have good written and verbal communication skills, attention to detail is essential Be able to work cross-functionally and form strong working relationships internally with senior managers and Directors. Have good project management, planning and organisational skills; must be able to manage own time, prioritise and meet deadlines without compromising on quality. Be able to adapt well to change in a fast-changing environment. Have strong PC skills including Word, Excel, Outlook and Diligent (or similar entity management system). Additional Information You must be eligible to work in this location advertised. Our culture and ways of working Our values define our culture and represent what we believe in. Viasat employees aspire to behaviours that support our values, which create a stronger working environment and lie at the heart of our continued success as an organisation. Customer – we provide a unique value to our customers Accountability – we take ownership, we deliver results, and we keep our promises Respect – we collaborate, we embrace and celebrate diversity and we value difference Excellence – we create bold solutions for our customers and put quality at the heart of everything we do We also value and encourage a healthy work-life balance, so we offer flexible working wherever possible. Depending on the operational requirements of your job and your team, we can offer compressed hours (nine-day fortnight), hybrid office-remote working, and flexibility during your working day to take care of personal commitments. Diversity We want the best people for the job, and we warmly welcome applications from you if you’re suitably qualified and eligible, regardless of your sex, gender, age, race, ethnicity, disability, sexuality, gender identity, neurodiverse qualities, religion or belief, marital status, pregnancy, or maternity status. We are signed up to the Halo Hair Code, which aims to protect employees who come to work with natural hair and protective hairstyles associated with their racial, ethnic, and cultural identities. To give you the best experience possible during your application process and interview, we can make adjustments. For example, if you’re visually impaired we’ll happily meet you locally and help you find your way to our office, or if you have neurodiverse qualities, we can provide you with additional support to help you prepare for your interview. Please let our Resourcing Team know if there are any ways in which we can support you.

Assistant Manager - Company Secretarial Location: London, United Kingdom Date Posted: Jun 12, 2023 Description The Apex Group has an ideal opportunity for someone with company secretarial experience seeking a new job in London. We're looking for a full-time Assistant Manager to join our Corporate Services team, and the role comes with an excellent salary and benefits package. As an Assistant Manager, you will manage a varied client portfolio, including all aspects of administration and company secretarial matters. You will also build a detailed understanding of client portfolios, entity-specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members. To give you an idea of how this flexible role would look and feel, here are some of the things you could expect to do: Be responsible for managing a varied client portfolio, including all aspects of administration and company secretarial matters Building a detailed understanding of client portfolios, entity-specific requirements and applicable statutory requirements Preparing and implementing customer-specific procedures in relation to the governance and reporting requirements for specific client structures Working with other team managers and Directors to ensure the planning, coordination and completion of all regulatory obligations and client-agreed deliverables within strict deadlines for the portfolio. To apply for this role, you will need to be a qualified or part-qualified CGI (previously ICSA) or equivalent, with a minimum of 4 years of company secretarial experience, preferably in the financial services industry. You will also require the following: Working knowledge of Company UK Law and obligations The ability to communicate effectively with all levels of business An understanding of new processes and processes Good organisational skills and the ability to assimilate new processes. As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. Join our global network, and you will benefit from education support, sponsorship and in-house training programs. Please get in touch with The Apex Group today to apply for this full-time Assistant Manager position in London. We'd love to help you get your next role and enable you to fulfil your professional ambitions. The Apex Group Ltd ("Apex" or "the Group"), established in Bermuda in 2003, is a global financial services provider. With over 80 offices worldwide and 12,000 employees in 38 countries, Apex delivers an expansive range of services to asset managers, financial institutions, private clients, and family offices. Apex's purpose is to be more than just a financial services provider. The Group is committed to driving positive change to address three core areas: the environment and climate change, women's empowerment and economic independence, and education and social mobility. Life at Apex isn't just about the work you do. It's about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today, and the more we grow, the more important that becomes. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take short-term or permanent relocation options.

Overseeing all financial operations and directing financial planning and structure.Coordinating, analysing and reporting financial performance to management and board of directors.Ensuring compliance with regulatory laws and rules for financial and tax reporting.Developing and implementing accounting policies.Preparing financial reports and submitting them to regulatory agencies.Assisting in budget preparation and expense management activities.Evaluating and managing risk.Coordinating audit processes.A successful Interim Senior Finance Manager should have:A degree in finance or accounting.Proficiency in Microsoft Office and financial management software.Strong analytical and decision-making skills.Excellent communication skills.Knowledge of financial regulations and legislation.