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As the Account Director, you will play a pivotal role in driving revenue growth from existing relationships with a key Government clients. Your primary responsibility will be building on already fruitful relationships in order to ensure the company's revenue objectives are met and exceeded year on year. You will be responsible executing strategic plans to identify and secure new business opportunities, build strong relationships with key stakeholders, and drive revenue generation. This role requires a dynamic and results-driven individual with exceptional commercial acumen and a proven track record in business development and account management.Your responsibilities will include:Client Relationship ManagementBuild and maintain a strong relationship with a major existing client, understand their business needs and objectives.Serve as the primary point of contact for the client, ensuring maximum satisfaction and that any/all concerns are addressed promptly.Revenue GrowthDevelop and implement strategies to up-sell and cross-sell services.Identify new revenue opportunities withing the client account and collaborate with the sales team to close deals.Be responsible for meeting/exceeding new revenue quotas as set out by the Head of Sales.Strategic Account PlanningConduct thorough account assessments to understand client the client's goals, challenges, and growth opportunities.Develop and implement strategic account plans to maximise revenue potential.Sales LeadershipCollaborate with the sales team to identify and pursue new business opportunities.Lead sales presentations, negotiations, and the overall sales process.Forecasting and ReportingAnalyse sales data and market trends to forecast revenue and identify areas of improvement.Prepare regular reports for management, detailing sales performance, client feedback, and revenue projections.Cross-Functional CollaborationWork closely with other departments, including marketing, product development, event delivery teams, and customer support, to ensure a unified approach to meeting the client's needs and revenue goals.Contract ManagementNegotiate and finalise contracts, ensuring favourable terms for both the client and the company.Collaborate with legal and finance teams to ensure compliance and risk mitigation.The successful Account Director applicant will have the following:* Proven experience in business development or revenue generating account management roles, preferably within the communications industry (ability to sell a service).* Experience of selling into the Government sector, with a good understanding of Government frameworks.* Exceptional communication, negotiation, and relationship-building abilities.* Demonstrated success in driving revenue growth and securing new business opportunities.* Strategic thinker with a data-driven and results-oriented approach to decision-making.* Excellent organisational and time management skills, with the ability to prioritise and manage multiple initiatives simultaneously.* A positive thinker, you are the kind of individual who constantly challenges yourself to exceed expectations and is not easily deterred from achieving goals.* Experience in successful strategic planning, execution and the ability to accurately forecast revenue.* Strong verbal and written communication skills and excellent in delivering presentations.* Proven track record in winning new business and maintaining relationships.* Improving relationships with both internal and external stakeholders.* Leads seeking out/developing new or current business relationships.* Lead any client RFP/QBR/ABR process.* Excellent interpersonal & administration skills.* Excellent processing & time management skills.* Proficient in Microsoft Excel, Word & PowerPoint.* Driving success via using initiative, determination & persistence.* Previous working knowledge of a CRM system (ideally Salesforce).

The successful Medical Sales Representative will be responsible for...Driving sales growth within the assigned territory Developing and executing sales strategies to meet company targetsBuilding and maintaining strong relationships with new and existing clientsIdentifying market trends and providing feedback to the company.Managing customer queries and providing solutions in a timely manner.Collaborating with the sales team to ensure a harmonised approach to business development.Participating in industry events and conferences to network and promote the company's productsOpportunity to gain experience in theatre is on offer too! The successful Medical Sales Representative will need...A strong desire to work hard and learn new sales skills in the medical sector!Field sales experience is needed due to nature of the roleDemonstrable sales experience, ideally in a related sector, though this is not necessary Personality will be a big factor in your success; you will need to be a hunter with a go-getter attitude

The successful New Business Development Manager:The ability to listen and interpret customer requirements. A resilient self-starter with a focus on results.Comfortable presenting and negotiating at all levels from shopfloor to boardroomAn understanding of manufactor process would be an advantageAn enquiring and analytical approach to problem solving. Identify and secure new business opportunitiesDevelop and maintain relationships with existing clientsPromote the company's products and servicesMonitor competition by gathering current marketplace informationThe successful Business Development Manager should have:Experience in a Sales / Account Executive / Business Development role Good negotiation skillsExcellent communication and interpersonal skillsAbility to build rapport with clientsGood understanding of the retail industryWillingness to travel for work - national remit! You will have full autonomy to manage your diary! When not visiting customers you will be based with the team in the HQ (Hertfordshire)

Type Permanent - Full Time Location London Job Role Secretary What are we looking for? We are looking to recruit a confident, client focussed and forward-thinking PA with a high level of discretion to assist the Executive Assistant team in providing support to members of the Senior Management Team (CEO, COO, Global Finance Director, Global Risk Director and Head of Partnership Tax). This role will work as part of the Senior Management Executive Assistant Team (currently 2 EAs) and will involve dealing with confidential matters in a responsible way. This is an exciting role for a good communicator with a high level of interpersonal skills, required to liaise with people across all offices. The ideal candidate will be a self-starter, be very organised and accurate with excellent attention to detail and the ability to use their initiative and exercise judgement in challenging situations. In addition to strong data presentation and analysis skills, the successful candidate will be expected to assist with complex tasks and support projects for the Senior Management Team. The role requires a proactive individual who thrives in a pressurised and fast paced environment. Areas of focus and responsibilities Dealing with confidential issues in a responsible way. Assist the Executive Assistants / Senior Management Team with: the coordination of meetings, collating agenda items, circulating papers in advance, taking minutes and circulating action points post meeting; coordination support on projects and other initiatives undertaken by the senior management team; conducting data research and analysis and re-arranging in a coherent format for presentation; co-ordination of the communications to partners regarding their tax return process including scheduling meetings for tax team members with individual Partners; collating and distributing paperwork (including the use of mail-merge), booking meeting rooms; and e-filing; the production of the firm’s annual business plan; the organisational aspects of the Global Partner appraisal process including scheduling appraisal meetings, distributing paperwork, creating spreadsheets, booking meeting rooms and collating paperwork; the administration of the partner capital loan process; updating and maintaining areas of the firm's intranet system to include the Management and Partner only sections. Extensive and often complex diary management; coordinating meetings to best utilise time, managing diary conflicts and preparing any necessary documentation in advance. Provide effective mailbox management and maintenance of all electronic mail, including flagging up of any mail or issues that need attention and on occasion responding to email correspondence. Arranging complex travel arrangements working across numerous time zones including producing detailed itineraries, anticipating any additional requirements and obtaining visas if required and keeping HR informed of movements. Produce accurate, high quality typed work (to the standardisation requirements) from audio and script work, using any of the software packages and document management systems available on the system, providing a same day service or more urgently as required. Proofread documents to ensure an accurate and high standard is maintained, demonstrating strong attention to detail at all times. General secretarial duties such as answering calls and assisting them in resolving any queries, processing expenses using Chrome River, e-filing, drafting complex correspondence, producing mail merges, spread sheets and PowerPoint presentations. Applications used: Outlook, Microsoft Word, Filesite, Bighand, 3E, Interaction, Powerpoint, Excel, Chrome River. This list of duties and responsibilities is not exhaustive. It is intended to describe the general content of, and requirements for the performance of this job, and as such, the role may also include the undertaking of additional tasks as required. Qualifications required and experience in sector At least three or four years' experience of working in a professional services environment in an administrative/supporting role i.e. Personal Assistant / Executive Assistant Excellent academic background, educated to A level or has equivalent professional experience. Fast and accurate typing speed (65 words per minute). Advanced Microsoft Office skills and strong evidence of business writing and numeracy skills. Skills and attributes Passionate and enthusiastic about providing exceptional client service. The ability to stay calm under pressure. The integrity to handle highly confidential information appropriately. Have the ability to use own initiative to adapt, and think laterally. The ability to pick up unfamiliar work quickly and be proactive. Self-motivated and goal focussed, you will enjoy change and variety, and thrive under pressure. Technically advanced in Word, PowerPoint and Excel. Experience of Filesite, Bighand, Interaction and Chrome River would be advantageous. The Essentials Full time, [9am to 5pm / 10am to 6pm] but flexibility is a must. 12 week probation period. 4 week notice period. Flexible benefits package including pension, private medical, season ticket loan, subsidised gym memberships, lifestyle discount scheme, on site cafà and more. About Withersworldwide A law firm focused on people and collaboration. For the past 125 years, Withers has supported some of the world's most remarkable people and organisations at defining moments in their lives. We are the only international law firm focused on successful individuals and private capital, working closely with founders, investors and family offices. We also advise governments, charities, global brands and start-ups of all shapes and sizes. Many of our clients are shaping the future and creating solutions to tackle many of the world's problems. It makes for a fascinating and challenging practice. Our role is to get to know each individual client, find out where they want to be, and help them to get there – whether they are building a business, looking after their family, involved in a complex dispute or protecting their finances for the future. To meet their unique needs we are exceptionally collaborative, working together across teams and time zones. We are agile, focusing on strategy rather than rigid ideas and traditional hierarchy. It is a truly flexible working culture that puts people first. Join us to be part of a team that is always looking to the future. Where initiative, big ideas and bold moves are always encouraged. Where you can truly be yourself. Information for Recruitment Agencies Withersworldwide endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Withersworldwide operates a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role. Equal Opportunities Employment Statement It is the policy of Withersworldwide to provide equal opportunities for all employees in relation to recruitment, training and promotion. Decisions in these areas will be made only by reference to the requirements of the job and shall not be influenced by any consideration of ethnic origin, religion, sex, age, sexual orientation or disability.

CAREERS THAT CHANGE THE WORLD OUR CULTURE Cambridge Associates believes culture is central to your success and ours. We believe in a vibrant, values-driven culture that is supportive, inclusive, and diverse. Here, we celebrate the individual while we support global connectivity. At CA, collaboration wins, kindness matters, and your success is our priority. o We foster an inclusive and diverse environment that enables all individuals to engage and bring their full selves to work. OUR CLIENTS Cambridge Associates believes our clients come first. Our clients are the most compelling endowments, foundations, pensions, private clients and institutional investors around the globe. We lock arms with them to meet and exceed their investment objectives, so they can change the world. OUR PEOPLE Cambridge Associates believes we do our best when you do your best. At CA, we are only as successful as you are. We actively recruit and invest in the most dynamic and diverse talent and then empower you to succeed. By leveraging your unique skills, developing your individual career goals, and building a collaborative global community of connected, diverse individuals, we build a community that is stronger together. But enough about us. Tell us about YOU o Are you a bold individual seeking an opportunity to contribute to a value-based, collaborative environment in some of the most exciting cities around the globe? o Are you eager to work for an organization committed to diversity, inclusion, sustainability, and Corporate Social Responsibility? o Do you strive to work in an environment that encourages innovation and teamwork? o Are you a thought leader who cares about making a difference in the world while contributing to an amazing culture? o Do you value a challenging professional opportunity where you can leverage your skills, gain a valuable foundational in finance and investment, and build a long-term career development plan? o Are you seeking a competitive salary a robust and comprehensive benefits program, and a variety of attractive benefits and perks? o Do you excel at: multi-tasking, interfacing with internal customers, and problem solving? THE OPPORTUNITY The Senior Team Assistant will perform a wide variety of administrative functions to an assigned group, which may include Investment Directors, Investment Associates, and department staff. In addition, a Senior Team Assistant will take on high-level duties such as conducting research, creating materials, preparing correspondence, and special projects. The Senior Team Assistant will respond to information requests, exhibit excellent judgement, think outside the box, and consistently seek to contribute to those he/she supports, our clients, and the firm at large by assuming greater responsibilities. The Senior Team Assistant may also mentor staff and take on leadership roles. RESPONSIBILITIES Works closely and effectively with Investment Directors and Investment Team to keep them well informed of commitments and responsibilities, informing them of conflicts, and following up proactively Extensive calendar management: schedule many internal and external meetings involving heavy coordination with internal staff Make complex and detailed travel arrangements using travel agency and Concur (online travel booking tool) Manage multiple tasks with a high degree of efficiency and discretion Support marketing efforts and researching backgrounds and bios when needed Work with Office Services team to support onsite Client and team meetings Provide administrative support to several Investment Directors and Investment Team: Create and maintain Box files on behalf of the team Schedule conference rooms, provide internal and external meeting support in Outlook and in person Serve as a virtual support resource for MS Teams, Webex and Zoom as needed and on behalf of Investment Team Monitor MS Teams Channels for team requests Research information via CA Home and Internet Prepare and reconcile timesheets, expense reports, and Amex statements Schedule manager meetings involving coordination with meeting planners Pull manager comments, manager quarterly letters, and factsheets for Investment Team as needed Maintain Client Contacts in CRM Dynamics Organize and manage business contacts in Outlook on behalf of Investment Directors Communicate and ensure the Firm’s standards for formatting are applied to all correspondence, presentations, and materials Prepare materials for yearly conferences and speaking engagements Prepare FedEx labels for shipment Provide coverage for Investment Directors and management staff during administrative team member absences Works closely with Administrative Manager to mentor and train team members May perform special projects and assume certain responsibilities as assigned by the Administrative Manager or Practice Management Teams QUALIFICATIONS Demonstratable experience in an administrative/secretarial role Advanced knowledge of MS Word, Excel (levels 1 and 2), PowerPoint, and Outlook is required. Experience with Adobe Acrobat is preferred. Knowledge of Box, Concur, MS Dynamics, MS Teams, Oracle, WebEx a plus Proactive approach to problem solving with strong decision-making capabilities Ability to multi-task and prioritize multiple requests Excellent organizational skills and attention to detail In depth knowledge of administrative procedures and tools Ability to use resources efficiently and effectively Eagerness to learn and ability to work independently while being a team player Exhibits initiative to forge productive cross-team/department relationships with members who are high frequency touch points Excellent writing and proofreading skills with an emphasis on accuracy, spelling, punctuation, and grammar Strong verbal skills with ability to listen and mentor others Must be able to maintain a high degree of confidentiality Ability to communicate effectively cross-office, with clients and other CA departments and interact effectively in a service-oriented environment.

Hybrid working Team Assistant for a global Media agency Become a core team member offering valuable support for the wider business About Our Client The media agency is a leading consumer brands to achieve their advertising goals. They have offices in the UK and US and are looking for a Team Assistant to join their team based in the City of London office. Job Description Main responsibilities for this role include: Organising and booking logistics for roadshows and meetings both internal and external (restaurants, travel agent liaison for flights, trains and hotels, cars, printers etc.) Telephone answering Assist with large meetings and conferences, helping the marketing team with event admin Expense management Room Bookings, catering forms and opening client video calls Diary management Travel arrangements Providing cover when other secretarial members are away Assisting with general company-wide administration duties as required Some personal tasks for senior management - getting lunches, coffees, personal errands Assisting HR in setting up candidate interviews Dealing with confidential management information in a discreet & professional manner The Successful Applicant A successful candidate will have: Will have worked in a similar role for 2 years Will be from the financial services sector Must be able to work autonomously Must be able to travel to the office 4 days per week What's on Offer A salary ranging from £30,000 to £35,000 based on experience. Contact Miles Evans Quote job ref JN-092023-6169754 Phone number +442072692121

Grade 11L- When applying for this role, please be aware of the policy on internal promotions and that this will be applied without exception. Location: Podium, Euston, London Salary : Base salary: £23,400 pa to c.£29,250 pa depending on skills and experience. In addition, we offer flexible benefits fund of 10% which is paid on top base salary and is fully pensionable, as well as a range of competitive benefits - check them out in the Benefits section on our website. HS2 Ltd endeavours to ensure everyone working for us and with us feels included, thrives, and achieves their full potential. In practice, this means we are positive and inclusive about making adjustments, providing flexible working, encouraging our staff networks to flourish, and providing personal and professional development opportunities. As a Personal Assistant to TEP Managing Director you will provide high-quality executive level administrative and secretarial support to The Euston Partnership (TEP) Managing Director in carrying out their duties effectively and to meet all obligations with both internal and external stakeholders of TEP. About the role: Assist in all areas of day-to-day duties through provision of ad hoc administrative support to ensure the team works effectively. Manage and co-ordinate the TEP MD’s and SLT’s diary of internal and external meetings, including all professional engagements and any other appointments, liaising with other external PAs as required to arrange meetings with the Board and Executive and other key stakeholders to ensure effective use of time. Prepare briefing packs, meeting papers and all other documentation, chasing up and co-ordinating responses as required by the TEP MD and SLT, to ensure meetings run smoothly. Format presentations for use in board and executive meetings to create clear and high impact presentations. Collate responses and required documentation for the TEP MD’s and SLT’s meetings. File all documentation effectively to ensure ease of access as required. Manage all travel and accommodation requirements effectively and within guidelines. Act as first point of contact for all enquiries for information from the TEP MD and SLT, redirecting and responding as appropriate, and ensuring that all other tasks are completed to a high standard as required. Manage projects as assigned through to completion. Actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI. About You: Skills Organisational skills, with the ability to prioritise, allocate and organise appointments and meetings in a logical manner. Able to complete support and administrative tasks to agreed deadlines with attention to detail. Meeting management - prepare appropriate documentation for meetings. Ability to produce clear, understandable, and grammatically correct minutes and documents. Computer and IT skills especially email Communication skills to engage positively and represent the TEP MD and SLT with a wide range of internal and external stakeholders. Relationship building skills with the ability to meet and manage visitors to the TEP MD and SLT and influence across a wide variety of stakeholders Flexible problem solving and dealing with ad-hoc issues whilst also being able to work to specific procedures or protocols. Ability to take on projects from beginning to end, ensure effective management of the TEP MD and SLT and their office. Knowledge Knowledge of executive office and business management. Knowledge of board and senior meetings processes. Types of Experience Experience of working in a busy executive office, including managing workload and meeting deadlines. Experience of handling sensitive and confidential information. The post-holder is expected to behave at all times in a manner consistent with the HS2 values of Safety, Leadership, Integrity, and Respect It is expected that you will actively promote and embed Equality, Diversity, and Inclusion (EDI) in all your work and support and comply with all organisational initiatives, policies, and procedures on EDI. As HS2 Ltd do not hold a sponsorship license from the Home Office, we are not able to provide sponsorship to any applicant. Applicants must already have the Right to Work in the UK at the time of application and our process involves a Right to Work validation prior to the interview stage. Note, there are certain types of time-bound visas that we cannot accept. Any offers made to applicants will be subject to satisfactory completion of pre-employment checks which include Nationality & Immigration Status, employment references, DBS, Financial and Education checks. We ask for a variety of detail in your online application; however, we perform the first assessment of suitability for a role based solely on the information in your CV. Please attach an updated word version of your CV for each new application and include evidence directly related to the criteria in the job advert. Any applications received after the closing date will not be considered.

LONDON - EXCHANGE HOUSE/SQUARE, PRIMROSE STREET, EC2A 2EG THE OPPORTUNITY The opportunity: Primary Responsibilities: To provide support to the relevant PA team and fee earning colleagues by assisting them in the following areas: Deliver high quality, accurate work whilst managing and responding to changing and competing priorities Meet required deadlines and negotiate alternate timeframes when necessary utilising other in-house services as appropriate (e.g. Reprographics, Document Production and General Office) Implement effective telephone call management and other communication work practices. Ensure callers and other parties receive a consistent, high quality service and their expectations are managed Print, photocopy and scan relevant documents as and when required. This includes assisting with the preparation of Court/Counsel bundles, Deeds and fee earner working papers File relevant documents in electronic or hard copy files as and when required Assist with fee earner expense claims, cheque requisitions and other banking related admin in a timely manner Manage own email including timely response, filing of emails (including hard copy filing where necessary) Manage the entry of timesheets for partners (where relevant) promptly with accurate use of phase and task codes (if required) Assist with the billing administration process which may include the creation of pre-bills, editing of bills and narratives, producing bill cover letters, ebilling set-up/submission and posting onto the system as per firm policy and process Assist with making client/matter changes such as adding/amending client addresses, third party payers and making changes to agreed rates at the final billing stage Support the team with meeting the required WIP, billing and debtor's day's targets by generating client matter reports and rectifying errors and omissions when required Assist with the new business intake administration process which may include, conflict checks, file opening forms, anti-money laundering/agreed rates forms and preparing engagement letters including checking for retainers Assist with quick turnaround document work that cannot be sent to DP Assist with the organisation of event/meeting logistics such as booking conference rooms, arranging refreshments, equipment, arranging dial-in details and VC set-up and making restaurant reservations for client lunches/dinners. Assist with point to point travel bookings which may include single/return train/flight tickets, hotel and taxi bookings Assist with updating client information and relevant databases, following PA or lawyer instructions (eg, InterAction) Prepare files for archiving and manage return/retrieval of files following firm guidelines Provide ad hoc support to the group or division such as assisting with incoming mail, answering the telephones, booking couriers, organising repro/DP submissions, assisting with room moves and any other general administrative duties Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes. Demonstrate this in your interactions with others Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to secretarial group meetings, firm initiatives, focus groups, pilot groups, team building activities, learning and development sessions and other relevant activities Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working SKILLS, EXPERIENCE AND QUALIFICATIONS Skills, experience and qualifications: External candidates to have at least 18 months experience in an administrative role Typing speed minimum of 45 wpm with 98% accuracy Good knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint) Good written and verbal communication skills A demonstrated ability to build effective and trusting relationships with people internally and external to the firm Good organisational and time management skills with the ability to think ahead Ability to multi-task and prioritise competing demands from multiple stakeholders Ability to respond to changing circumstances and work to meet deadlines Good attention to detail Good proof-reading skills Good problem-solving ability Strong teamwork skills Demonstrates proactivity and ability to act on own initiative GROUP / TEAM Real Estate GROUP / TEAM DESCRIPTION Group /Team description: Main areas covered | investment | development | disposals | mergers and acquisitions | leasing | joint ventures | large-scale regeneration | infrastructure and energy development projects | real estate financings and restructurings | pre-letting Key clients includes | Aberdeen Standard Investments | Almacantar | Ballymore | Blackstone | British Land | Brookfield | Canary Wharf Group | CPPIB | Goldman Sachs | GPL | Hammerson | TFL Directory rankings include | Top band for Chambers 2021 (Real Estate: Big-Ticket) | Legal 500 Real Estate Tier 1 for Investment, Development and Corporate Occupiers Our core real estate practice in London comprises 11 Partners, 5 Of Counsel and 42 Associates, and is led by Jeremy Walden. Our award winning international real estate practice has a reputation for executing the largest and most complex real estate deals with accuracy and at speed. We provide advice on all aspects of general commercial property including investment, restructuring, development, acquisitions, disposals, corporate occupiers, PPP, corporate support work and real estate finance. The group also has first-class standalone planning, dispute resolution and construction practices. Dedicated real estate group widely recognised as a market leader. Experienced in all aspects of property work for a diverse range of clients, including institutional investors, leading developers and public sector bodies. Instructed on many high-value and high-profile deals in the market, as well as handling major urban regeneration work. Widely respected for its ability to complete structured transactions that feature a blend of corporate, finance and land issues. "Rolls-Royce service," adding: "We know we're going to get well looked after there." Chambers UK 2021 The strength, reputation and diversity of our practice is demonstrated by the following current and recent highlights, advising: Aberdeen Standard Investments on numerous sales, acquisitions and financings in the UK. Allianz Real Estate on the creation of a student accommodation real estate joint venture with Greystar Real Estate Partners. Chapter Student Housing business comprises nine investment and development properties in key Central London locations. Argent Related on its major regeneration scheme for Tottenham Hale in London. British Land on their Canada Water development, on the management of Broadgate Estate and together with their joint venture partner on the sale of 5 Broadgate to CK Asset Holdings for £1billion. Brookfield on numerous UK investments and financing transactions including on the acquisition of CityPoint Tower, London and the pre-letting of 100 Bishopsgate, London. Canada Pension Plan Investment Board (CPPIB) on their investment into three UK development projects at Paradise Circus, Birmingham, Wellington Place, Leeds and Milton Park, Didcot, with joint venture partner Hermes Real Estate. Public Sector Pension Investment Board (PSP) on the creation of a £500 million 'build-to-rent' (BTR) residential property joint venture with Long Harbour. ROLE TYPE Legal PA/Secretarial CONTRACT TYPE Fixed Term Contract WORKING PATTERN Full Time Herbert Smith Freehills

summary city of london, london £250 - £290 per day, holiday, pension, weekly pay temporary specialism secretarial & admin reference number GMEAB1123 job details Position: Executive Assistant Reason: Maternity Cover Location: City of London Hours: Monday - Friday, 9am - 5pm (Hybrid) Pay Rate: £250 - £290 day rate Duration: September 2024 Duties: Ensure that Global Lead of Shipping Finance is at the right place, at the right time and with the right papers ... Management of Global Lead of Shipping Finance inbox and diary - responding where appropriate to emails Proactive diary management for Shipping Team Members Travel arrangements for team members Booking meetings, lunches, dinners, taxis as necessary Fielding calls and taking messages Keeping accurate expense accounts and processing on monthly basis General filing, archiving and photocopying Accurate recording of Gifts, Entertainment & Business Lunches/Dinners Arranging various events for the Shipping Finance team (including managing and coordinating with internal and external clients, service providers, costing, etc.) Secretarial back-up to other team assistants during their holidays, sickness, etc. Recording Courses / Training Arranging conference calls and meetings for deal teams Data management Requirements: A minimum of 3 years' experience working in a personal assistant role, for a senior executive, ideally at a financial institution Familiar with Microsoft Office, arranging travel and good communication skills Calm personality with a sense of humour Min 3 days per week in the office but will need to be flexible around this. If this role is of interest to you please do not hesitate to apply for immediate consideration. Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful. Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone. show more Position: Executive Assistant Reason: Maternity Cover Location: City of London Hours: Monday - Friday, 9am - 5pm (Hybrid) Pay Rate: £250 - £290 day rate Duration: September 2024 Duties: Ensure that Global Lead of Shipping Finance is at the right place, at the right time and with the right papers Management of Global Lead of Shipping Finance inbox and diary - responding where appropriate to emails Proactive diary management for Shipping Team Members Travel arrangements for team members Booking meetings, lunches, dinners, taxis as necessary Fielding calls and taking messages Keeping accurate expense accounts and processing on monthly basis General filing, archiving and photocopying Accurate recording of Gifts, Entertainment & Business Lunches/Dinners Arranging various events for the Shipping Finance team (including managing and coordinating with internal and external clients, service providers, costing, etc.) Secretarial back-up to other team assistants during their holidays, sickness, etc. Recording Courses / Training Arranging conference calls and meetings for deal teams Data management Requirements: ... A minimum of 3 years' experience working in a personal assistant role, for a senior executive, ideally at a financial institution Familiar with Microsoft Office, arranging travel and good communication skills Calm personality with a sense of humour Min 3 days per week in the office but will need to be flexible around this. If this role is of interest to you please do not hesitate to apply for immediate consideration. Please note: Due to the high volume of responses received for this role we will not be able to contact all applicants directly. If you have not heard from us in four weeks please consider your application unsuccessful. Randstad Business Support acts as an employment business when supplying temporary staff and as an employment agency when introducing candidates for permanent employment with a client. Randstad Business Support is an equal opportunities employer and decisions are made on merits alone. show more

Part Time Personal Assistant Permanent Hybrid £32,000 pro rata We are currently recruiting for a Part time PA to join and award-winning professional services provider As PA you will be responsible for providing a reactive secretarial, administrative, and project support to up to 6 Trustee Directors within the organisation. As an integral member of our Business Support Team, the Personal Assistant will be at the heart of our professional and friendly support environment, catering to the needs of the business as and when required. You will be adaptable and able to step in to cover for other members of the Business Support Team, contributing to the smooth and uninterrupted operations across the organisation. Key duties and responsibilities: Assist with director's busy schedules, you will be adept at arranging, rescheduling, and confirming appointments. Provide top-notch telephone support, and liaise professionally with our clients. Have outstanding organisational skills that will shine as you arrange meetings, lunches, and dinners both internally and externally. Liaise with internal management, financial staff, external clients, and prospects, maintaining smooth communication channels. Liaise with Directors to understand the services they lead and pension schemes they work on and who else internally works on their schemes. Liaise with scheme teams to set up trustee and subcommittee meetings, ensuring smooth and efficient operations. Draft, prepare, format, and distribute documents on behalf of directors and scheme-related staff, including Word, Excel, and PowerPoint files. Organise directors' travel arrangements, handling expense claims and maintain and update Hospitality Logs for directors. Maintain director Training logs and assist with APPT applications annually. May be required to assist with projects or committees for the directors. As a member of the PA Team, you will assist in manning switchboard, opening and distributing post, manage info emails mailbox and ensure the maintenance of London Office is upheld. Fulfill the role of Fire Warden while in the office and optionally, as a First Aider after receiving proper training. Experience required: Have experience in a similar role within a fast-paced environment, ideally 2+ years. Demonstrate proficiency in handling confidential and sensitive materials. Have excellent attention to detail and advanced skills in MS Office applications like Word, Excel, PowerPoint, Outlook, and MS Forms. Be familiar with other useful tools like Adobe, DocuSign, HR software, expenses management systems, and document management tools. -Good time management skills - able to prioritise, organise workload and forward plan. -Capable relationship and communication skills - to build rapport with all internal and external clients. Diary management experience. Good attention to detail. -Reliable - will be relied upon by others in a client team and/or company.

Details Reference number 325214 Salary £28,300 Posts based in London will attract the relevant London weighting. A Civil Service Pension with an average employer contribution of 27% Job grade Executive Officer D Contract type Permanent Business area MOD - Defence Nuclear Organisation Type of role Administration / Corporate Support Secretarial Working pattern Flexible working, Full-time, Job share, Part-time, Compressed Hours Number of jobs available 1 Contents Location About the job Benefits Things you need to know Apply and further information Location Abbey Wood: Bristol, AWE Aldermaston: Reading, Main Building: London About the job Job summary Do you want to be at the heart of real Defence issues and play a key role in the United Kingdom’s (UK) national security? Established in April 2016, the Defence Nuclear Organisation (DNO) delivers nuclear capability to deter threats and protect our nation. The DNO oversees all defence nuclear business (excluding operations) and is responsible for providing nuclear deterrence; sponsoring the Defence Nuclear Enterprise (all the organisations, programmes and people that sustain the UK’s nuclear deterrent); and advising on UK nuclear policy, planning and international co-operation on nuclear matters. The UK’s independent nuclear deterrent has existed for over 60 years to deter the most extreme threats to our national security and way of life, and that of our NATO Allies. Here at DNO we strongly believe that diversity and inclusion is not only the right thing to do but is also essential for a thriving and successful organisation. We know that diverse teams bring a wide range of perspectives, experiences and ideas, which lead to better decision-making, creativity and innovation. We have a culture where differences are celebrated and our people feel supported, included and empowered. Join us and be part of an organisation that truly values diversity and inclusion and makes a positive impact on the world. We are conducting a bulk recruitment campaign to recruit Executive Officers to support the delivery of one of the most complex Defence procurement programmes. We are looking for proactive, organised and efficient team players able to support senior managers and their teams. DNO staff are based in MOD Main Building (London), MOD Abbey Wood (Bristol) and Aldermaston (Reading). Candidates will have the opportunity to state their location preference however occasional travel to the other sites is required. This position is advertised at 37 hours per week. Job description Each post encompasses a wide range of secretarial, office management and business support elements, requiring discretion, efficiency and a calm manner. These roles may undertake the following activities: Diary management, critically ensuring diary prioritisation and deconfliction. Managing key relationships across MOD, wider government and with industry partners. Ensuring business continuity across both the team and wider organisation. Supporting meetings. Being the first point of contact for the office. Developing an understanding of the areas of work to ensure the best use of time for senior management. Understanding the priorities for senior management and reflecting that in diary commitments. Prioritising senior managers time and ensuring that the wider team are aware of developments and key meetings. Day to day business management. Looking after inward and outward visits. Email prioritisation and triage. Hosting VIP visitors. Managing travel. Hybrid and flexible working can be considered for this post but will need regular workplace attendance due to security constraints. Candidates are encouraged to discuss options with the recruiting line manager before submitting an application. Person specification We are looking for enthusiastic and talented individuals to join our committed and friendly team. These roles will provide the right candidates with a fantastic opportunity to make a real difference at the heart of one of the most sensitive and high-profile programme areas within the MOD. The successful post holders will need to build their understanding of the MOD and the Defence Nuclear landscape at pace and the following experience is desirable in support of an application: Organisation and communication skills are essential to succeeding alongside management of relationships. Experience working within an administrator background or/and previous experience working as an Executive Assistant or Personal Assistant. Experience working with complex diaries and booking travelling arrangements via Government software. Comfortable and confident in working at pace to manage conflicting short term and long-term priorities. Building positive relationships with partners in other teams and departments and using those relationships to influence others through excellent interpersonal and communication skills, tailored to the recipient. Previous experience in an assistant or admin role. Working knowledge of Microsoft Applications Behaviours We'll assess you against these behaviours during the selection process: Working Together Making Effective Decisions Communicating and Influencing Managing a Quality Service Delivering at Pace Benefits Alongside your salary of £28,300, Ministry of Defence contributes £7,641 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. We truly believe that the MOD is a great place to work, and we offer a unique employee experience. We want to ensure that every single employee feels appreciated & fairly rewarded and offer the following additional benefits: Learning and development tailored to your role and broader skill development, enabling you to build a long-term career in your chosen area. Where appropriate there will be offers of training under our apprenticeship schemes. An environment with flexible working options A culture encouraging inclusion and diversity 25 days annual leave, raising to 30 days following 5 years’ service (+ 8 days bank and public holidays), with family friendly benefits including improved maternity, paternity and adoption leave A Civil Service pension with an average employer contribution of 27% Cycle Loan (Advance on Salary) Thank You Scheme Defence Sports & Recreational Association (DSRA) Defence Discount Service Some of our sites have on-site gyms, restaurants, cafes, nurseries and more. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates can apply online via the Civil Service Jobs website by completing the application form before the deadline shown. Apply using the Civil Service Jobs apply button, filling in all required details in all sections. Using the Success Profiles link for information on format and style, ensure you provide evidence for all Behaviours and Experience sections requested in the appropriate competency style. *Please note that not following the appropriate format will mean that you may be unable to reach the required grades for sift or interview* Candidates will be required to complete an online CV template to include job history, full details of education and qualifications and previous experiences and skills. Please also include any relevant responsibilities and achievements. Candidates have 750 words for a personal statement where they should focus on how their skills and experience meet the requirements of this role. There are a number of Executive Assistant opportunities, candidates who are found to meet an acceptable standard at interview but are not successful in one of the advertised posts may be considered for similar roles within the Business Unit. The requirements for the role have been benchmarked and these will be used to sift all candidates, with those meeting the minimum requirements invited to interview. Nationality Requirements - Further Information for Candidates This post is classed as ‘Reserved’ as per Civil Service Nationality Rules Section 3. In accordance with these rules, ‘only UK nationals may be employed in reserved posts in the Civil Service’[1] (Paragraph. 3.1). UK National Definition 2. The definition of a ‘UK National’ can be found at Paragraphs. 1.4-1.8 of the Civil Service Nationality Rules. Dual Nationals 3. As per Paragraph. 1.41 of the Civil Service Nationality Rules: a) ‘Candidates with dual nationality are in principle eligible for employment in the Civil Service provided that they meet the requirements in relation to one of their nationalities [i.e. UK National]. They may not be eligible, however, for employment in certain reserved posts where additional nationality requirements are imposed.’ Additional Restrictions for Reserved Posts 4. As per Paragraphs. 3.10-3.11 of the Civil Service Nationality Rules: a) Departments and agencies are entitled to impose additional requirements in reserved posts if this is considered necessary. This could include, for example, requirements as to the residency of the applicant or the nationality of one or both parents of the applicant.’ 5. If you are a Dual National who possesses UK Nationality and wish to check your eligibility for the post, please contact our recruiting team at the details below. Please be advised that we will not be able to provide a justification for our decision for security reasons. DNO External Recruitment [email protected] [1] Irish nationals and Commonwealth citizens are also eligible for employment in reserved posts if they were in the Civil Service at 31 May 1996 or before, or were appointed from a recruitment scheme with a closing date for receipt of applications before 1 June 1996. (Paragraph. 3.1) Feedback will only be provided if you attend an interview or assessment. There are a number of posts which require different security levels to be achieved, including Security Clearance and Developed Vetting clearance, above the normal clearance level expected for the MoD. No application can be accepted after the closing date. Feedback will only be provided if you attend an interview or assessment. As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. The role currently being advertised has not been assessed as business critical and is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [email protected] Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is developed vetting (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements Open to UK nationals only. Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : DNO-External Recruitment Email : [email protected] Recruitment team Email : [email protected] Further information Please ensure you read the attached candidate information document prior to completing your application. Please refer to the attached Candidate Information guide.

Job Specification Main Duties and Responsibilities of Role: Ensure that Global Lead of Shipping Finance is at the right place, at the right time and with the right papers Management of Global Lead of Shipping Finance inbox and diary - responding where appropriate to emails Proactive diary management for Shipping Team Members Travel arrangements for team members Booking meetings, lunches, dinners, taxis as necessary Fielding calls and taking messages Keeping accurate expense accounts and processing on monthly basis General filing, archiving and photocopying Accurate recording of Gifts, Entertainment & Business Lunches/Dinners Arranging various events for Shipping Finance team (including managing and coordinating with internal and external clients, service providers, costing, etc.) Secretarial back-up to other team assistants during their holidays, sickness, etc. Recording Courses / Training Governance HR Transaction Support: Arranging conference calls and meetings for deal teams Data management Core Tasks & Material Responsibilities Admin Support Provide key admin support to Shipping Finance Team – 15 FTE including two Managing Directors and three Directors Diary management, predominantly for Global Head Shipping Finance and support for rest of team ensuring shared team calendar is kept up to date. Attend and minute monthly WIP meeting ensuring a copy of the minutes and Masterfile are stored and circulated safely each week Ensuring the team are aware of Watchlist/LLP meetings and invite accordingly, circulating the agenda Booking and coordination of internal and external meetings, calls, lunches, dinners, entertainment and taxis as necessary Maintain / monitor all online subscriptions Any ad-hoc project work when required Secretarial back-up to other team assistants during their holidays, sickness, etc Travel, Entertainment & Expenses Travel: arrange complex travel for all Shipping team members and Shipping Global Lead. Prepare itineraries, required paperwork, ensure all approvals are obtained and any travel visas/requirements where necessary Maintain Travel system – ensure all details are correct and updated in the travel booking tool Arrangements for ING Overseas Visitors passes, logging entries and organising desk space etc. Keep accurate expense accounts and process on a monthly basis and remind team to make payments on a timely basis. Accurate recording of Gifts & Entertainment Event Management Co-ordinating various events for team physically and virtually (including managing venue/catering, coordinating internal colleagues, external clients, service providers, costing, etc) Principal arranger of team building events / activities Governance and Procedures Assisting Shipping UK to ensure that Procedures Manuals are updated if required Assist Shipping UK to refresh and maintain departmental Disaster Recovery/Business Continuity plan if required Help with coordinating team responses to ING projects/initiatives Finance Attend monthly meetings with Finance to check departmental costs and monitor alongside budget for the cost centre Human Resources Ensure accuracy of Shipping FTE & Organisation chart and update when required Assist with monitoring / chasing mandatory 2 week leave requirement and outstanding compulsory training New joiners/Leavers: Oversee onboarding of new joiners, monitor desk space and provide appropriate induction materials such as departmental policies and procedures. Ensure addition and removal of joiners / leavers from departmental systems (e.g. shared drive) Recording sickness and all leave accurately Co-ordinating appraisals and sending requests for feedback Candidate Profile Qualification, Experience and Personal Competencies A minimum of 3 years’ experience working in a personal assistant role, for a senior executive, ideally at a financial institution Familiar with Microsoft Office, arranging travel and good communication skills Calm personality with a sense of humour Min 3 days per week in the office but will need to be flexible around this.

Ideas | People | Trust We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world. We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy – and directly advise the owners and management teams leading them. We’ll broaden your horizons Playing an important support role at BDO, our Secretarial and Administration team contributes to our success by taking responsibility for planning and organisation. Their proactive approach to what we do ensures our projects operate seamlessly and co-operation remains strong across our firm. Whatever the challenge, they provide the foundations on which we can excel. Joining this team, you’ll enjoy a friendly and supportive environment – and plenty of variety to keep you on your toes. Want to play your part in our international operation? We’ll help you succeed Leading organisations trust us because of the quality of our advice. That quality grows from a thorough understanding of their business, and that understanding comes from working closely with them and building long-lasting relationships. You’ll be someone who is both comfortable working proactively and managing your own tasks, as well as confident collaborating with others and communicating regularly with senior managers, directors, and BDO’s partners to help businesses effectively. You’ll be encouraged to identify and draw attention to opportunities for enhancing our delivery and providing additional services to organisations we work with. This will be a challenging and rewarding role where you will provide a full range of high level support within our London Audit Group (LAG) to a mix of Partners and Directors within the Natural Resource Energy and Shipping (NRES), including the Head of Audit Quality and Risk. The role is anticipated to start in January 2024 for approximately 8 months. Service levels underpin the firm’s commitment to the delivery of exceptional audited entity service. You will provide high level administrative, business and personal assistance within the department and become an integral member of the Business Support team. You will act as a role model, respecting confidentiality at all times. You will be responsible for the following: Diary Management Seeks to understand priorities, so is in a position to reschedule meetings when the need arises with minimal guidance. Assists partner in managing diary commitments to ensure that internal as well as external reputation is considered when rearranging or cancelling appointments. Keeps partner appraised of changes. Agrees with partner when to consult and when to resolve matters independently. Actively assists partner to prepare for forthcoming meetings. Collates any documents required and has them ready for imminent meetings. Email Management Monitors partner’s email account in their absence and provides agreed assistance at other times. Events / Meetings Has event experience or knowledge of organising large meetings. Will be required to attend meetings and take minutes, follow up on actions, prepare packs in advance and help to produce PowerPoint slides. To organise several different sector meetings throughout the year, making sure all invites are up to date, meeting rooms are booked, and catering is ordered if necessary making sure all dietary requirements have been catered for. Finance Actively manages the process of getting bills produced on time and liaises with the Business Support Hub. Produces and understands WIP and provision reports. Maintains provisions and project codes as instructed. Offers assistance and reminders on billing deadlines. CMS and Pipeline Manages partner's CMS contacts: follows up with partner to collect new information after meetings, uses the internet and other external sources to obtain information. Reviews CMS audited entity and contact information on a regular basis. Ensures that audited entity and contact business interests are flagged so that they receive relevant material. Manages the sales and pipeline for each partner, checks their diaries and encourages them to pass on information. Is a confident user of the CMS reporting system. Documentation Produces a consistently high standard of work, at speed and under pressure, delegating to the Business Support Hub as appropriate. Ensures that all documentation is brand and CVI compliant. Seeks input from others to quality control key documents. Able to generate draft responses to routine correspondence. LAG Business Support Be an active member of the LAG Business Support team, contribute and share ideas at LAG Business Support Meetings and attend BS Ops Meetings on a quarterly basis. Role model / mentor for junior members of staff. Supports LAG Workable Pledge and commits to two office days per week. Other NRES Specific duties: Manage the NRES retain box Advance diary management Lead on NRES marketing events Organising the Audit Transition Support Team meetings Managing the Responsible Individual list Arrange the client acceptance panels meeting and sometimes attend to take minutes Help manage the finance provisions for the sector Assist the social committee with organising socials, mainly sending out communications of the event and diary invites Aliasing the recruitment team to arrange NRES interviews for Assistant managers and above To have weekly meetings with the partners you will be supporting, to go through diaries and any outstanding tasks. Other duties may include: Arrange and co-ordinate internal/external meetings and events. Liaising with delegates, booking boardrooms and arranging refreshments/equipment as necessary Organise extensive business travel, visas, hotel accommodation, preparation of itineraries, cars etc Significant liaison with audited entities for meetings, presentations and reports Confidence to liaise with high level Partners Acting as gatekeeper for Partners Responsible to act on the Partners behalf on a range of issues and projects. To maintain confidentiality at all times Completion of expense reports in a timely manner Dealing with personal administration as and when required To provide an exceptional audited entity experience and support audited entity initiatives within the firm, as well as being responsive and helping to create a positive impression at all touch points Provide secretarial cover within the group as well as providing cover to the group as a whole and assisting other secretaries when necessary You’ll be someone with: Extensive experience of diary management Advanced level in Word, Excel, PowerPoint and Outlook Previous experience working at PA / Secretary level Exceptional spelling, punctuation and grammar GCSE English and Maths (or equivalent) Typing speed minimum 50 – 60wpm Fast accurate typing skills Excellent communication skills To either have previous experience in, or ability to learn Outlook, Concur, Workday, CMS, InTapp. Ability to manage / prioritise tasks Be a proactive member of the team with a can do attitude You’ll be able to be yourself; we’ll recognise and value you for who you are and celebrate and reward your contributions to our business. We’re committed to agile working, and we offer everyone the opportunity to work in ways that suit them, their teams, and the task at hand. At BDO, we’ll help you achieve your personal goals and career ambitions, and we have programmes, resources, and frameworks that provide clarity and structure around career development. We’re in it together Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO. We’re looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions. We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better. #LI-RZ1

LONDON - EXCHANGE HOUSE/SQUARE, PRIMROSE STREET, EC2A 2EG THE OPPORTUNITY The Role To provide support to the relevant PA team and fee earning colleagues by assisting them in the following areas: Deliver high quality, accurate work whilst managing and responding to changing and competing priorities Meet required deadlines and negotiate alternate timeframes when necessary utilising other in-house services as appropriate (e.g. Reprographics, Document Production and General Office) Implement effective telephone call management and other communication work practices. Ensure callers and other parties receive a consistent, high quality service and their expectations are managed Print, photocopy and scan relevant documents as and when required. This includes assisting with the preparation of Court/Counsel bundles, Deeds and fee earner working papers File relevant documents in electronic or hard copy files as and when required Assist with fee earner expense claims, cheque requisitions and other banking related admin in a timely manner Manage own email including timely response, filing of emails (including hard copy filing where necessary) Manage the entry of timesheets for partners (where relevant) promptly with accurate use of phase and task codes (if required) Assist with the billing administration process which may include the creation of pre-bills, editing of bills and narratives, producing bill cover letters, ebilling set-up/submission and posting onto the system as per firm policy and process Assist with making client/matter changes such as adding/amending client addresses, third party payers and making changes to agreed rates at the final billing stage Support the team with meeting the required WIP, billing and debtor's day's targets by generating client matter reports and rectifying errors and omissions when required Assist with the new business intake administration process which may include, conflict checks, file opening forms, anti-money laundering/agreed rates forms and preparing engagement letters including checking for retainers Assist with quick turnaround document work that cannot be sent to DP Assist with the organisation of event/meeting logistics such as booking conference rooms, arranging refreshments, equipment, arranging dial-in details and VC set-up and making restaurant reservations for client lunches/dinners. Assist with point to point travel bookings which may include single/return train/flight tickets, hotel and taxi bookings Assist with updating client information and relevant databases, following PA or lawyer instructions (eg, InterAction) Prepare files for archiving and manage return/retrieval of files following firm guidelines Provide ad hoc support to the group or division such as assisting with incoming mail, answering the telephones, booking couriers, organising repro/DP submissions, assisting with room moves and any other general administrative duties Adhere to firm, office and practice group policies and procedures, including those that are formal, informal, documented or verbal Take all necessary steps to ensure you are aware of correct procedures. Maintaining inquisitive, collaborative and vigilant work habits, keeping abreast of changes and developing more efficient work processes. Demonstrate this in your interactions with others Demonstrate enthusiasm and proactivity in the workplace, including participating in and contributing to secretarial group meetings, firm initiatives, focus groups, pilot groups, team building activities, learning and development sessions and other relevant activities Take responsibility for your own learning, undertake recommended training, keep up to date and comply with firm policies, adopt new or improved firm and practice group recommended work practices, and share information with others about better ways of working SKILLS, EXPERIENCE AND QUALIFICATIONS Skills, experience and qualifications Open to candidates with a range of experience, from college leavers to up to 12 months experience in an administrative role Typing speed minimum of 45 wpm with 98% accuracy Good knowledge of the Microsoft suite (Outlook, Word, Excel and PowerPoint) Good written and verbal communication skills A demonstrated ability to build effective and trusting relationships with people internally and external to the firm Good organisational and time management skills with the ability to think ahead Ability to multi-task and prioritise competing demands from multiple stakeholders Ability to respond to changing circumstances and work to meet deadlines Good attention to detail Good proof-reading skills Good problem-solving ability Strong teamwork skills Demonstrates proactivity and ability to act on own initiative GROUP / TEAM Corporate GROUP / TEAM DESCRIPTION The Team Main areas covered | mergers and acquisitions | capital markets | energy and natural resources | infrastructure | environment | financial institutions | funds | corporate restructuring | private equity | regulatory | tax | US securities Key clients include | British American Tobacco | Électricità de France | Tata Group | Transport for London | UBS Sector expertise includes | defence | insurance and reinsurance | oil and gas | power | TMT | transport ROLE TYPE Legal PA/Secretarial CONTRACT TYPE Permanent WORKING PATTERN Full Time Herbert Smith Freehills

As the Marketing Manager - Financial Services you will:Implement comprehensive marketing strategies to increase company's market presenceWork across the marketing mix to deliver the marketing plan - driving customer retentionWork closely with the wider marketing team to deliver the marketing planManage a team member, as well as deputising for the Marketing Lead.The successful Marketing Manager - Financial Services should have:Degree in Marketing, Business or related fieldProven experience in a similar role within financial services or another regulated environmentStrong knowledge of marketing techniques and platformsExcellent leadership and team management skillsOutstanding communication and presentation skillsAbility to think creatively and innovativelyAdvanced analytical skills to forecast and identify trends and challenges.

Become a trusted business partner to senior stakeholders.Proactively identify risks and opportunities, providing actionable insights, analysis and recommendations to improve business performance.Support the SLT with in-depth analyses, initiatives and presentationsdrive strategic and tactical decisions.Record key performance data, which may consist of sales, revenue, costs etcProvide accurate and timely information to the business, ensuring the information is understood across the teams.Work closely with Management Accounts to understand the impact of actuals and provide commentaryOversee the development of robust budgets, forecasts, and long-range plansDevelop reports, financial models, presentations and analysisUndertake other ad hoc analysis as requiredActively develop presentations as required for Executive Committee and Board.Analyse InformationSupport StrategiesQualified - ACA / CIMA / ACAPrev experience as a FBP in a large business Excellent excel Commercially v strong

Hybrid and Flexible Working Available Senior EA Role in South Manchester About Our Client Page Personnel are recruiting an Executive Assistant to join an exciting company in the Leisure Sector based in Altrincham. The successful candidate will be an experienced EA, PA, with excellent organisation and communication skills. Job Description As an Executive Assistant, you will report into the MD, responsible for providing thorough and consistent administrative and organisational support. Responsibilities will include, but are not limited to: responsible for day to day calendar management; first point of contact for all enquiries; set up procedures to manage business requests efficiently; key stakeholder management; inbox management. The Successful Applicant The successful candidate will: - Have recent knowledge of working in a similar role at senior level - Essential - Have strong organisational skills - Essential - Have excellent verbal and written communication skills - Essential What's on Offer Highly Competitive Salary + Hybrid Working (3 days per week in office) + Flexible Working Hours + Onsite Parking + Pension Plan + Bonus Scheme + Generous Holiday Package + Other Excellent Benefits Contact Kate Campbell Quote job ref JN-112023-6242978 Phone number +44 161 829 0371

The successful applicant will be able to:Assist with the delivery of specified tasks for assigned client accounts effectively; promoting trust and confidence in the relationship with my client;Help in the production of key account documents for Associate and Account Directors as required (advisory/briefing notes; media engagement outputs; briefing reports; speeches; and presentations);Contribute to and initiate new ideas and fresh thinking on client communications strategies and tactics;Draft written materials for clients as required (e.g. articles, speeches, op-eds, press releases);Oversee and supervise junior members of the team (e.g. Interns) as required;Monitoring and analysis on relevant client accounts:Maintaining and updating a comprehensive 'client monitoring matrix', incorporating all required sources (press, parliamentary, on-line, EU, NGO, etc.) search terms, frequency, distribution, etc.Media and political monitoring:Client Meetings:Supporting the client team in preparation of account documentation. Compiling and distributing folders of relevant documentation to client and members of home team.Attending meetings and recording minutes/action points.Liaising with clients and preparing meeting agendas as required.Implementing follow up my clients action points, chasing home team on actions etc.Client Handling:Daily liaison with clients, being the contact point for queries/requests etc.Close monitoring of email flow on relevant topics and alerting team to points which require attention.Organising client events such as meetings, press conferences, lunch programmes, party conference itineraries etc.Compiling and maintaining client 'contact matrices'.New Business and Marketing:Networking with contacts to drive new business opportunities for my client.Contribution to ideas and thinking during meetings to discuss new business targets.Helping to organise and attending marketing and networking events.Continually looking for opportunities to develop their own and the company business network, building relationships and maintaining database information for future use.A successful AE/AM should have the following:Analytical and Reasoning Skills - The ability to define, process and solve work related problemsCommercial Awareness - Keen understanding of the way the business operates its services, markets and strategy.Personal Impact - the ability to project and present a professional image and communicate effectively, thinking about the key stakeholders involved.Client Care - The ability to define and respond to existing and potential clients' needs and expectations (both internal and external)Company Contribution - the ability to contribute to the development of the business as an individual and team memberPlanning and Organising - Organising the work of self and others to meet the Company's goals and objectivesMotivation and Values - personal values that impact on performance

Build the future of data. Join the Snowflake team. Exciting opportunity to shape the future of data! Come join the dynamic and innovative Snowflake IT team as a hands-on and startup-savvy IT Site Coordinator in our San Mateo office. We are thrilled to welcome an enthusiastic individual who is eager to provide top-notch IT services to our valued employees. Your expertise in managing centralized authentication, SaaS providers, VPN, corporate networking, and Mac/Windows endpoint systems will be invaluable to our organization. As a key member of our team, you will closely collaborate with and provide support to various departments, including sales, finance, marketing, HR, engineering, and even executives. We are looking for someone who thrives in a dynamic environment and is willing to jump in and get things done to make Snowflake successful. This onsite role offers the opportunity to own and provide IT support to all employees in the Dublin office and beyond. You will manage our Tech Bar Support from Monday to Friday, ensuring efficient IT operations. As a sincere and friendly team player, you will help build the future of data and contribute to Snowflake's success. Come join us! Region Text: Our office in San Mateo, CA will serve as your primary location. Additionally, we have another office in Dublin, CA that you may occasionally visit for coverage. Many of our executives are based out of the Dublin location, prior executive support experience will be helpful. DUTIES : Develop business relationships and integrate activities with other IT departments to ensure successful implementation and support of project efforts Work with local department managers to analyze and resolve problems associated with technical issues, and recommend solutions for changing needs Provide Global support by managing tickets within our IT Service Management Ticketing System (ServiceNow) and understanding when to escalate priority issues Ability to follow standard operating procedures and quickly redirect problems to appropriate resources when needed Ability to develop, document, and implement standard operating procedures and customer service guidelines relating to remote IT support and pass them down to the Level 1 help desk Actively participate as a Global IT member and participate in global projects Demonstrated ability to manage and prioritize multiple problems and issues with minimal supervision, excellent organizational skills, a teamwork approach to work but also act independently to solve problems with necessary Excellent oral and written communication skills with strong interpersonal skills Candidate must have the basic ability to manage projects and an understanding of project methodology Strong troubleshooting and problem-solving skills, resiliency in the face of continual change, and ability to handle high demands Working knowledge of video collaboration (Zoom) and providing local A/V support Prepare the office for new product or service releases and stay at the forefront of emerging industry practices, ensuring compliance with IT security and general controls Responsible for maintaining local inventory accuracy and coordinating equipment Prepare new hire hardware for deployment Responsible for running weekly new hire orientation Troubleshoot client-side network connectivity issues REQUIREMENTS : Minimum of 5 + years experience supporting information technology infrastructure Minimum of 2 years experience providing executive-level support Strong experience with Mac OS systems at the user level Must be able to lift 50lbs Experience with change control policies and procedures Experience administering small-size corporate server rooms Experience with the following applications: Zoom, Slack, Okta, Confluence, JIRA, ServiceNow Office 365 Administration Google Administration Jamf Administration Active Directory Administration Must be able to work a flexible schedule, including overtime and after-hours work. Must be periodically on call for after-hours support Must be able to lift 50lbs and ability to troubleshoot network issues in IDF The following represents the expected range of compensation for this role: The estimated base salary range for this role is $88,000 - $117,600. Additionally, this role is eligible to participate in Snowflake’s bonus and equity plan. The successful candidate’s starting salary will be determined based on permissible, non-discriminatory factors such as skills, experience, and geographic location. This role is also eligible for a competitive benefits package that includes: medical, dental, vision, life, and disability insurance; 401(k) retirement plan; flexible spending & health savings account; at least 12 paid holidays; paid time off; parental leave; employee assistance program; and other company benefits. Snowflake is growing fast, and we’re scaling our team to help enable and accelerate our growth. We are looking for people who share our values, challenge ordinary thinking, and push the pace of innovation while building a future for themselves and Snowflake. How do you want to make your impact?

London Posted 3 weeks ago HelpDesk Heroes Level 3 Information Communications Technician Company: HelpDesk Heroes Full Address: 1 Long Lane, London, SE1 4PG. Weekly Hours Worked: Monday to Friday 9am to 5pm. Salary: £16,000 to £23,000 dependent on experience. The role requires visiting clients 4 times a week, 1 day can be from home. Salary to be reviewed in 3 months and a weekly/monthly travel card. Please contact Ava on [email protected] or call 0203 8342872 About the company: HelpDesk Heroes are a team of experienced technical specialists delivering professional, proactive and bespoke IT support to various industries and sectors. As part of our ongoing growth strategy, we have opened up the opportunity to expand our support team with a Technical Support Specialist. This is a great opportunity for a driven, motivated and IT passionate individual to join an international support team working in multiple sectors. Brief job description: Estio Training have an exciting new opportunity for a Technical Support Specialist Apprentice with HelpDesk Heroes an IT Support Company based in Central London. Job Description: Candidates for this role must be comfortable dealing with people, both face-to-face and remotely using telephone and video/screen sharing. Given the nature of our business at HDH, we are looking for an enthusiastic fast learner who has the ambition to develop their IT skills within many different areas. As a Technical Support Specialist, you’ll learn how to provide technical support via an IT helpdesk portal, in person, email and over the phone. Your duties and responsibilities in this role will consist of: 1st Line IT Support and escalation. Tracking and routing problems and requests. Client management both face to face and via email and phone. Troubleshooting, configuring and assisting with various software packages for Windows, macOS and Linux. Assisting our remote specialists with hands-on tasks for local networks. Assisting with project planning and delivery. Assisting with new client acquisition and on-boarding. Qualifications: 5 GCSEs grades A*-C/9-4 or equivalent (including English Language and Maths) Skills Required: Good knowledge of technical IT. Experience with troubleshooting and resolving technical issues. Knowledge of setting up IT telephony equipment, including peripherals. Ability to communicate clearly and effectively with customers. Comfortable with all forms of communication verbal/written/face-to-face. Personal qualities: To maintain a high degree of customer service for all support queries and adhere to all service management principles. To take ownership of user problems and be proactive when dealing with user issues. The ability to work on one’s own initiative as well as part of a team to resolve all client’s issues to the highest of standards. Clear and strong on the phone. Hard working. Driven/hungry to succeed. Must demonstrate a ‘can do attitude’. Quick/keen learner who is committed to both work and learning. Reliable/honest. Good team player. Future prospects: The role offers long term security and the opportunity to progress into a permanent position. Training to be provided: Estio apprenticeship training programmes are delivered virtually by our fully qualified and industry experienced training team. Using their expert knowledge, we’ve purposefully built our programmes around the real-world use of modern technology, so that the skills we create can be directly applied in the workplace. Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their work experience. Successful completion of this apprenticeship gives you an accredited Level 3 Information Communications Technician, with training in how to: Efficiently operate and control your ICT infrastructure – physical or virtual hardware, software, network services and data storage. Use infrastructure management tools to automate the provisioning, testing, deployment and monitoring of infrastructure components. Prioritise systems support tasks and monitor and maintaining system performance Maintain regulatory, legal and professional standards. Support the information systems needs for your business. To apply for this job email your details to [email protected].