Overview of salaries statistics of the profession "Commercial Property Legal Secretary in UK"

We are looking to recruit an experienced legal secretary for our fast-paced and dynamic property department in a full time role based in the Firm’s office in WC1. The successful candidate will have excellent IT and typing skills. The role will involve a high level of typing content as well as other core secretarial support. The role also requires involvement with client care so an eye for detail and accuracy is essential. Previous experience working with fee earners of a senior level in commercial and residential conveyancing departments is essential. In addition to traditional cross-discipline secretarial skills the ideal candidate will also be competent in completing Land Registry forms and SDLT returns, carrying out searches as well as dealing with administrative tasks involved with the role, i.e. copying, filing, invoicing etc.

Job Reference: JO0000004887 Date Posted: 13 December 2023 Recruiter: Ryder Reid Legal Location: City of London, London Salary: On Application Sector: Secretarial Job Type: Contract Work Hours: Full Time Job Description Our UK and internal law firm clients regularly require Legal Secretaries with Litigation experience to cover annual leave and staff shortages. These assignments can be short or long term, duties can include, photocopying, scanning, preparing documents, opening new clients matters, maintaining diaries and inboxes, arranging travel and preparing itineraries. If you are a Legal Secretary who is available immediately and is interested in temporary vacancies, please apply now!

Latimer Lee are looking for an experienced legal secretary with experience of working within various areas of law. The role will be to provide secretarial support to the Senior Associate in our Family Department and to support the growing Family team.You will be assisting with a broad variety of administrative tasks, from audio typing, completing court bundles, to filing confidential client correspondence .You will also be dealing directly with clients via telephone, email and face to face whilst ensuring departmental systems and firm-wide procedures are followed. A knowledge of legal procedures, legal forms, good IT skills and excellent communication skills will be essential. Salary is negotiableJob Type: Full-timeSalary: £20,000.00-£23,000.00 per yearBenefits: On-site parkingFlexible Language Requirement: English not requiredSchedule: Monday to FridayWork Location: In person

HCB Solicitors are currently looking for an experienced Legal Assistant/Secretary to support a Solicitor in the growing Commercial Property department at our Leigh office.Main Duties and Responsibilities Maintain Fee Earner’s diaries arranging meetings and appointments Deal with routine client correspondence and queries Opening and closing files Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system, in accordance with HCB’s and Lexcel’s requirements Produce client correspondence and enclosures for mailing including client bills Ensure the confidentiality of the client and firm’s information and documentation at all times Maintain client hard copy files including copying, storage and retrieval of information Request payments and record receipts of client monies Produce client correspondence via dictated notes Submitting SDLT forms to HMRC Submitting applications to register properties with Land Registry Assisting with drafting Contract Packs, Transfer Forms and other legal documents Reception Cover as and when needed / advisedPerson SpecificationThe ideal candidate: Previous experience working as a Legal Assistant/Secretary Great communication skills and an ability to work well with others Ability to work under time constraints and prioritise work load Able to handle sensitive matters discreetly Good organisation skills with a methodical approach Self-motivated and proactive Deliver excellent service to clients and colleaguesJob Types: Permanent, Full-timeSchedule: Monday to FridayExperience: Legal Assistant / Secretarial: 1 year (required) Commercial Property: 1 year (preferred)Work Location: In person

JOB TITLE: Property Administrator DEPARTMENT: Commercial Property Management LOCATION: Manchester KEY FOCUS OF JOB: To provide Department with full administration support in conjunction with day to day asset and property management services to a varied property portfolio. MAJOR ACCOUNTABILITIES Allocation and coding of service charge invoices for authorisation by Surveyors and arranging payment by accounts. General liaison on day to day accounting matters with accounts team, tenants, surveyors and FMs. Monitoring of service charge expenditure and assisting with service charge budgets and reconciliations. Sending service charge budget packs/reconciliations out to tenants with covering letters. Assistance as necessary with issuing of annual service charge budgets in a timely manner. Extracting relevant information from simple documentation & populating data base amendment forms for checking by surveyor. Ability to produce, amend and review spreadsheets, including use of formulae Dealing with basic accounting queries raised by tenants or contractors. Corresponding with tenants and dealing with day to day issues that may arise at a property and as allocated by a surveyor/FM Keeping tenancy schedules and other data up to date including tenant turnover schedules. Assisting in preparation of Client Reports Assisting with setting up new properties and closing down sold properties. Arrears chasing and preparation of arrears reports Filing and general file organisation. Any other duties commensurate with this post. Coordination of utility accounts Process meter readings from clients to enable tenant recharging Diary Management Candidate requirements: Excellent working knowledge of Word and Excel (Intermediate/Advanced Essential) Excellent attention to detail and professional approach Excellent time management skills require and an ability to work at times under pressure and to deadline. Ability to work on own incentive Good and confident telephone manner

Superb opportunity for an experienced Legal PA/Secretary to provide secretarial and administrative support to a thriving and friendly Partner and team with a great sense of humour! You must have solid experience of either Family Law or Private Client and most of all be happy dealing with a diverse range of wealthy and influential clients on the phone and in person. Previous experience managing a busy inbox/diary and arranging travel needed. Law Choice is a specialist firm of legal recruiters supplying London’s law firms with a wide range of permanent, contract and temporary legal support staff including legal secretaries and legal PA’s across all practice areas including Corporate & Commercial, Litigation, Property and Real Estate, Employment, Insurance, Private Client, Tax, Family and Intellectual Property. Archives/Records, Reception /Front of House/Marketing/Human Resources or Legal Accounts Legal Document Production; Executive Assistants, EA & PA’s Front of House/Receptionists and client hospitality staff; legal assistants, legal administrators and paralegals; legal risk & compliance; legal marketing and business development staff; legal Finance and legal IT staff; and facilities/archives/office services/clerical staff;

Job Reference: JO0000004691 Date Posted: 12 October 2023 Recruiter: Ryder Reid Legal Location: City of London, London Salary: £45,000 to £48,000 Sector: Secretarial Job Type: Contract Work Hours: Full Time Job Description Our client, a boutique litigation law firm, is looking for a Legal Secretary to join their City based offices on a 12 month FTC. Providing secretarial support to the partners and associates such as arranging travel, accommodation and meetings. Ensuring the proper opening, closing, and maintenance of all legal files; Preparation and processing of legal invoices; Opening new clients and matters on the database system; Carrying out conflict checks; If you are interested in hearing more about this role, please apply.

Job Title Legal Secretary FTC - (IP & Tech) Position Full Time Role Business Services Location London Practice Area/Department Intellectual Property Description The role We are now recruiting a Legal Secretary for our London office. The successful candidate will provide high-quality and efficient Legal Secretarial support to Senior Associates and Associates within our IP & Technology team. Key Internal Relationships Head of Practice Services, partners and fee-earners within the IP & Technology team and secretarial colleagues. Reporting Line The role reports directly to the Head of Practice Services (Tina Lambert) Duties and Responsibilities include but not are limited to the following: Organisation: Diary management of fee-earners as required, using own initiative to arrange meetings and conference calls Checking of fee-earner e-mails as required in their absence; responding where able Booking video/conference calls, meeting rooms and required refreshments, and making lunch and dinner reservations Making simple travel arrangements as required e.g. booking train tickets and collating itineraries Handling telephone enquiries in a professional and polite manner, taking accurate messages and following up on any agreed actions Documents/Correspondence*: Only those which are not mandated for production/collation by DPD or of a length that are typed by individual fee-earners Managing the workflow to DPD, Reprographics etc. as required; proactively taking steps to ensure work is returned within required timescales Amending and formatting agreements/documents as required Short pieces of copy-typing and digital dictation as requiredCarrying out PDF to Word conversions and vice versa Collating all indexing on legal documentation and setting up files as necessary Production of short, less complex PowerPoint presentations as required Proof-reading of all documents to ensure the delivery of work of the highest quality Any general correspondence as may be required from time to time Support of other functions/activities: Insertion of business contact cards into Outlook and InterAction Processing fee-earner expenses on Chrome River in a timely manner Liaison with Business Development, Marketing, Events and Finance Teams with a view to supporting them on specific team-based tasks Knowledge, skills and experience Previous experience of working within a busy corporate environment is essential Excellent client care skills - the ability to deal with queries from internal and external clients in a professional and polite manner Excellent organisational skills - the ability to take responsibility for own tasks and prioritise work in a calm and efficient manner Demonstrate proactivity and the ability to work on own initiative Highly developed time management skills - the ability to work to very tight deadlines while maintaining a high standard of accuracy Highly developed communication skills - the ability to communicate in a confident and professional manner with people at all levels within the business Demonstrate flexibility/adaptability in meeting internal and external clients' demands - in both the nature of the work undertaken and working additional hours as required to complete the task(s) Reliable with a strong work ethic and a 'can-do' approach High levels of IT literacy in Microsoft Word, Outlook, Excel and PowerPoint (although more complex and/or lengthy documents are likely to be undertaken by others in dedicated roles) Highly developed administrative skills with the ability to multi-task under pressure

Legal Secretary Temp to Perm - Immediate Start! Hale We are pleased to present this immediate start opportunity for a temp to perm legal secretary to work at a law firm based in Hale. Legal Secretary – Temp to Perm (immediate start) - Hale – REF: 574094 The Role The firm is seeking an experienced legal secretarial with a corporate, commercial, or property background. In return, the position offers a competitive hourly rate, free parking, and the opportunity for the role to go permanent. The Candidate The successful candidate will have excellent communication skills, both written and verbal, as well as strong organisational skills, a very keen eye for detail, and very good working knowledge of MS Office suite and Digital Dictation. The Responsibilities Supporting fee earners working on matters relating to Commercial Conveyancing, Commercial and Corporate. Managing client relationships and dealing with queries. Typing dictation and preparing correspondence and documents. Managing a busy diary. General administration; Filing, scanning, photocopying, and completing relevant checklists. Conducting relevant internet research, using websites such as Land Registry, Company House searches, etc. Ensuring compliance procedures are adhered to throughout. Managing key dates and the production of correspondence. Liaising with estate agents, clients, and other firms. How to Apply Apply in the strictest of confidence online and or via telephone. Contact Tara Halliwell (Retained Consultant) INDTH Direct Dial: 0161 826 3140 Mobile: 0793 999 2563 More About William James Recruitment William James Recruitment is the number one recruitment partner to law firms in the UK & internationally. We work with a variety of top-tier clients including a range of Legal 500 firms. Founded in 2009 by CEO Paul Wingfield, we are not your average recruiter, we build long-term relationships and work with an extensive network of the best law firms, lawyers and support staff. If you're looking for full-service recruitment, unparalleled legal expertise, and a qualified team at your disposal, think William James Recruitment.

Nature & ScopeTo provide support to fee earner(s) to enable them to deal with clients efficiently and effectively. Delivers a high level of customer service to clients. Projects a professional image to visitors and telephone callers at all times by greeting, welcoming and directing them appropriately. Works collaboratively with colleagues to facilitate the smooth running of the office.Key Competencies* Customer service focus* Ability to produce work with accuracy* Professional personal presentation* Information management* Organisational skills* Attention to detail* Reliable* Ability to type 50 words per minute* Self-motivation* Ability to work unsupervised* Verbal and written communication* Excellent time keepingKey AccountabilitiesAdministration / Secretarial Work* To provide general administrative support to colleagues where directed by line manager* To prepare correspondence and documents as directed by line manager by audio typing and copy work* To organise post and ensure this is signed by line manager (or as otherwise directed) and ready to be dispatched at the end of each day* To manage the electronic diaries of fee earners as directed by line manager* To manage incoming post and filing (hard copy and electronic) as directed by line manager* To manage files so that the documents are readily accessible* To ensure that confidential information is not passed on to third parties without the permission of line manager* To handle information in a manner consistent with the firm’s policies relating to data protection and information securityHandling inbound telephone calls* To ensure that calls are answered promptly (preferably within three rings) and professionally* To deal with enquiries effectively in the absence of the fee earner* To take accurate messages and pass them on to the correct recipient in a timely manner* To promptly direct callers to the appropriate member of staff if they are not the intended recipientGreeting Visitors* To greet visitors efficiently, and in a positive, professional and friendly manner* To project a positive and professional image to visitors to the office, including personal presentation* To make visitors feel welcome* Preparing meeting rooms for your fee earner prior to them seeing visitors* To tidy meeting rooms after your fee earner has finished using itCollaborative working* To maintain good working relationships with colleagues* To backfill other administrative functions within the office as required – for example providing cover for reception* To use departmental and office directory to ensure efficient transfer of calls, both internally and to all other office locationsSafety Awareness* To monitor visitor access and maintain security awareness, following appropriate policies and procedures* To ensure that their working environment is safe and clean and to eliminate potential slip and trip hazards* To report any potential safety hazards to line managerPackage* Competitive salary* 20 days per annum annual leave plus statutory bank holidays. Additionally, the firm ordinarily closes between Christmas and New Year albeit the firm reserves the unfettered right to withdraw this additional leave as required by business needs. You will also get an extra day's holiday for your birthday and length of service.* Entitlement to join the company pension scheme* Entitlement to participate in the firm's cash healthcare scheme* Enhanced maternity pay (subject to conditions)Other candidate information* The role will be based at our Northwich office but there will be a contractual requirement to work at any of our Cheshire offices.* Although this role is advertised as a full time position the firm will, upon request, consider whether the role can be conducted on a part time or shared basis.* Any offer is conditional upon receipt of a satisfactory reference, a basic DBS check, Social Media Check, Employee Credit Check, Sanctions Check and a check with our Regulatory Body* Poole Alcock is an equal opportunities employer and intends to treat everyone equally regardless of disability, race, sexual orientation, age or marital status.Job Type: Full-timeSalary: £10.50 per hourBenefits: Additional leave Company pension Enhanced maternity leaveSchedule: Monday to FridayWork Location: In personApplication deadline: 20/10/2023

Primary Details Time Type: Full time Worker Type: Employee The opportunity Are you an Company Secretary who is looking to expand your skills within the company secretariat and corporate governance field? We are recruiting a Senior Assistant Company Secretary to join our established Company Secretarial Team in supporting a wide range of Company Secretarial duties including delivery of subsidiary governance matters, and ensuring governance and statutory compliance is maintained . You will be joining a highly professional and supportive team and gain exposure to a variety of specialisms. Your new role Provide a top tier Company Secretarial service to Boards, Board Committees and Management Groups within the formal governance structure of EO to ensure effective governance and support in accordance with the Governance Protocols. Arrange Board and Shareholder meetings for subsidiary companies, circulating notices and written resolutions as appropriate, overseeing the collation of meeting packs and preparing actions and minutes in accordance with the Governance Protocols. Build and maintain strong and effective relationships with key stakeholders (particularly executive and non-executive Directors, and the Chairs of the Management Groups) to ensure that service delivery meets expectations. In order to assist the Company Secretary and team to ensure ongoing compliance by QBE’s European Operations Divisional group, maintain up-to-date personal knowledge of the UK Companies Act, regulatory and corporate legislation and corporate governance and best practice, including development of any changes and implementation of new legislation. Assist with any ad hoc projects as and when required. About you Fully qualified with the Chartered Governance Institute Good experience of minute taking at board and committee meetings at which relatively complex and technical discussions may take place Hands on, flexible and proactive to maintain the pace of the busy Company Secretarial Department Resourceful, organised, diligent and has a good attention to detail to carry out their role which will include amongst other matters the drafting/review of meeting papers and ensuring consistency and conformity with approved templates Experience with the use of Blueprint databases preferred but not essential, and Board Portals (ie Board Vantage) May have a legal or regulatory background with a practical and commercial awareness Why QBE? At My Best At QBE, we want our people to feel rewarded and inspired to perform at their best, that’s why we have created “At My Best”. It’s our connection, our way of showing we have your back. We understand that one size doesn’t fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It’s in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBE DNA - because we know it’s not just what we do that matters, it’s how we do it that makes the difference. In addition to this, we also offer flexible parental leave for both parents and have several employee network groups that support and empower our diverse workforce. At QBE, we view our people as our most precious asset. We understand the importance of fostering a work environment that is responsive to the changing needs of today's workforce. QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation. Some of the award’s QBE are proud to have won, been a finalist for, and shortlisted for include; Employer of the Year 2022 Winner – Insurance Insider British Claims Awards 2022 Winner - InsurTech Award Insurance Times Claims Excellence Awards 2022 Winner - Claims Product Solution of the Year Working Families Best Practice Awards 2021 Finalist for: Best COVID-19 Response Insurance Post British Insurance Awards 2022 Shortlisted for: Best Customer Care, Diversity & Inclusion Initiative of the Year 2022, Specialist Insurer of the Year (for Construction), General Insurer of the Year We are proud to have partnerships with organisations such as Stonewall and Working Families, and our commitment to the Women in Finance Charter, the UN Women’s Empowerment Principles and Race at Work charter helps keep us accountable and transparent Inclusion of Diversity We are striving to create a workplace culture where all our people feel included, and we are committed to building a diverse workforce that is reflective of the communities we operate in. We know that diversity of thought, background and experience enables better decision making, improves the quality of our delivery and helps us to meet the needs of our customers. About QBE QBE is an international insurer and reinsurer, listed on the Australian Securities Exchange and headquartered in Sydney. We employ more than 11,000 people, with a local presence in 27 countries. We are driven by our purpose of enabling a more resilient future – helping those around us build strength and embrace change to their advantage. We’ve been cultivating resilience since 1886, when our founders started a marine insurance company in Australia to give early pioneers a safeguard against uncertainty. Today, we’re still giving our customers confidence to explore, innovate and take measured risks, secure in the knowledge they’re covered by a strong insurer. We work hard to build a culture that best supports our people, and not only represents our business, but the world around us. As a business insurance specialist, QBE European Operations offers a range of insurance products from the standard suite of property, casualty and motor to the specialist financial lines, marine and energy. All are tailored to the individual needs of our small, medium and large customer base. #LI-Hybrid To find out more about why you should work for QBE, visit our careers website . What next? If you have a passion to contribute to QBE’s vision of enabling a more resilient future for our customers and the community, we encourage you to APPLY NOW! Simply click the “apply” button to submit your CV and other relevant documents, and a member of our friendly Talent Acquisition team will be in contact to discuss your interest further if you meet the requirements of the role. Please make the Talent Acquisition aware should there be any reasonable adjustments that may need to be made for the interview and the remainder of the recruitment process. How to Apply: To submit your application, click "Apply" and follow the step by step process. Equal Employment Opportunity: QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.

Job Reference: JO0000004887 Date Posted: 15 November 2023 Recruiter: Ryder Reid Legal Location: City of London, London Salary: On Application Sector: Secretarial Job Type: Contract Work Hours: Full Time Job Description Our UK and internal law firm clients regularly require Legal Secretaries with Litigation experience to cover annual leave and staff shortages. These assignments can be short or long term, duties can include, photocopying, scanning, preparing documents, opening new clients matters, maintaining diaries and inboxes, arranging travel and preparing itineraries. If you are a Legal Secretary who is available immediately and is interested in temporary vacancies, please apply now!

Job Reference: JO0000004691 Date Posted: 9 November 2023 Recruiter: Ryder Reid Legal Location: City of London, London Salary: £45,000 to £48,000 Sector: Secretarial Job Type: Contract Work Hours: Full Time Job Description Our client, a boutique litigation law firm, is looking for a Legal Secretary to join their City based offices on a 12 month FTC. Providing secretarial support to the partners and associates such as arranging travel, accommodation and meetings. Ensuring the proper opening, closing, and maintenance of all legal files; Preparation and processing of legal invoices; Opening new clients and matters on the database system; Carrying out conflict checks; If you are interested in hearing more about this role, please apply.

Primary Details Time Type: Full time Worker Type: Employee The opportunity Are you an Company Secretary who is looking to expand your skills within the company secretariat and corporate governance field? We are recruiting a Senior Assistant Company Secretary to join our established Company Secretarial Team in supporting a wide range of Company Secretarial duties including delivery of subsidiary governance matters, and ensuring governance and statutory compliance is maintained . You will be joining a highly professional and supportive team and gain exposure to a variety of specialisms. Your new role Provide a top tier Company Secretarial service to Boards, Board Committees and Management Groups within the formal governance structure of EO to ensure effective governance and support in accordance with the Governance Protocols. Arrange Board and Shareholder meetings for subsidiary companies, circulating notices and written resolutions as appropriate, overseeing the collation of meeting packs and preparing actions and minutes in accordance with the Governance Protocols. Build and maintain strong and effective relationships with key stakeholders (particularly executive and non-executive Directors, and the Chairs of the Management Groups) to ensure that service delivery meets expectations. In order to assist the Company Secretary and team to ensure ongoing compliance by QBE’s European Operations Divisional group, maintain up-to-date personal knowledge of the UK Companies Act, regulatory and corporate legislation and corporate governance and best practice, including development of any changes and implementation of new legislation. Assist with any ad hoc projects as and when required. About you Fully qualified with the Chartered Governance Institute Good experience of minute taking at board and committee meetings at which relatively complex and technical discussions may take place Hands on, flexible and proactive to maintain the pace of the busy Company Secretarial Department Resourceful, organised, diligent and has a good attention to detail to carry out their role which will include amongst other matters the drafting/review of meeting papers and ensuring consistency and conformity with approved templates Experience with the use of Blueprint databases preferred but not essential, and Board Portals (ie Board Vantage) May have a legal or regulatory background with a practical and commercial awareness Why QBE? At My Best At QBE, we want our people to feel rewarded and inspired to perform at their best, that’s why we have created “At My Best”. It’s our connection, our way of showing we have your back. We understand that one size doesn’t fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. It’s in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBE DNA - because we know it’s not just what we do that matters, it’s how we do it that makes the difference. In addition to this, we also offer flexible parental leave for both parents and have several employee network groups that support and empower our diverse workforce. At QBE, we view our people as our most precious asset. We understand the importance of fostering a work environment that is responsive to the changing needs of today's workforce. QBE aims to build a workplace that is fair and inclusive because we want to attract and retain the best people to do the job, we have adopted flexible working across the company and welcome this conversation. Some of the award’s QBE are proud to have won, been a finalist for, and shortlisted for include; Employer of the Year 2022 Winner – Insurance Insider British Claims Awards 2022 Winner - InsurTech Award Insurance Times Claims Excellence Awards 2022 Winner - Claims Product Solution of the Year Working Families Best Practice Awards 2021 Finalist for: Best COVID-19 Response Insurance Post British Insurance Awards 2022 Shortlisted for: Best Customer Care, Diversity & Inclusion Initiative of the Year 2022, Specialist Insurer of the Year (for Construction), General Insurer of the Year We are proud to have partnerships with organisations such as Stonewall and Working Families, and our commitment to the Women in Finance Charter, the UN Women’s Empowerment Principles and Race at Work charter helps keep us accountable and transparent Inclusion of Diversity We are striving to create a workplace culture where all our people feel included, and we are committed to building a diverse workforce that is reflective of the communities we operate in. We know that diversity of thought, background and experience enables better decision making, improves the quality of our delivery and helps us to meet the needs of our customers. About QBE QBE is an international insurer and reinsurer, listed on the Australian Securities Exchange and headquartered in Sydney. We employ more than 11,000 people, with a local presence in 27 countries. We are driven by our purpose of enabling a more resilient future – helping those around us build strength and embrace change to their advantage. We’ve been cultivating resilience since 1886, when our founders started a marine insurance company in Australia to give early pioneers a safeguard against uncertainty. Today, we’re still giving our customers confidence to explore, innovate and take measured risks, secure in the knowledge they’re covered by a strong insurer. We work hard to build a culture that best supports our people, and not only represents our business, but the world around us. As a business insurance specialist, QBE European Operations offers a range of insurance products from the standard suite of property, casualty and motor to the specialist financial lines, marine and energy. All are tailored to the individual needs of our small, medium and large customer base. #LI-Hybrid To find out more about why you should work for QBE, visit our careers website . What next? If you have a passion to contribute to QBE’s vision of enabling a more resilient future for our customers and the community, we encourage you to APPLY NOW! Simply click the “apply” button to submit your CV and other relevant documents, and a member of our friendly Talent Acquisition team will be in contact to discuss your interest further if you meet the requirements of the role. Please make the Talent Acquisition aware should there be any reasonable adjustments that may need to be made for the interview and the remainder of the recruitment process. How to Apply: To submit your application, click "Apply" and follow the step by step process. Equal Employment Opportunity: QBE is an equal opportunity employer and is required to comply with equal employment opportunity legislation in each jurisdiction it operates.

To provide a fully effective service to clients of Debenhams Ottaway by progressing client files under the direction of the Team Leader, and to provide secretarial and administrative assistance to the Team Leader and to others in the Private Client Department when required. Key responsibilities: Activities will be varied and will include, but are not limited to the following: Client Service Taking client instructions and progressing the matter file under the TL’s instructions. This may include amongst other things drafting Wills, Powers of Attorney and dealing with the administration of Estates and Trusts. To provide a courteous and efficient service to clients. To ensure that work sent to clients and related parties is correctly prepared in accordance with the firm’s standards and precedents and the TL’s instructions. To observe the code of practice in all areas as detailed in the Solicitors Code of Conduct and to observe fully the requirements of the Solicitors Accounts Rules. To report complaints from clients or third parties to the HOD. To produce fees in accordance with the fee target set at the beginning of each financial year and to record a minimum of 720 hours of chargeable time per annum (at an average of 60 hours per month) at charging rates agreed by the TL. To introduce clients to lawyers in different departments as appropriate. Matter Administration Maintaining control of an allocated caseload to ensure that standards of matter conduct, file management, administration, time-recording and accounting are maintained at all times. To include: Input onto probate accounting systema for probate matters and generating reports and forms as required Drafting Legal Statements for probate applications Drafting Wills and Lasting Powers of Attorney Preparation of any other documents and work as required by Team Leader To be fully conversant with the firm’s computer systems and follow IT instructions directly and through procedures tabs. To work in a tidy organised manner by reducing unseemly clutter and ensure files are relocated in the cabinets provided. To bill all matters promptly and accurately; to maintain a justifiable and accurate level of work-in-progress; to pay and collect disbursements in accordance with professional and internal practice; to properly account for all client monies and effect transfers from client to office account when appropriate. To collect all outstanding costs and disbursements from clients and ensure that levels of unpaid costs do not exceed those levels authorised by your Team Leader. Secretarial/Administrative Opening and closing client files in accordance with standard procedures including performing on-line money laundering checks Answer the telephone or meet clients who call into the office without an appointment on behalf of the Lawyers, answering queries and taking messages where appropriate and making appropriate file notes Liaison with clients as instructed Maintain Lawyers’ diaries and make appointments Organise internal and external meetings including meeting room bookings and if appropriate organising refreshments. Manage outgoing post and emails as required. Maintaining internal and client files to ensure they are up-to-date at all times. Undertake typing duties for fee earners Collate work received from the outsourcing company including arranging necessary enclosures so that it is ready to send out Liaison with the Accounts Department as appropriate to ensure timely and accurate accounts administration, including receiving cheques, entering on file and passing to accounts Input onto Peppermint/Isokon client and potential client contact details Undertake administrative duties such as photocopying Administration associated with the archiving of files Create and maintain a tidy and well organised office environment. Ensure the faults with the department’s IT, printing, photocopying and fax machines are reported appropriately Work as part of a team, assisting with secretarial and telephone cover as required. Act on instructions from lawyers to perform tasks in connection with client/administrative matters Initial handling of client queries that arise from “drop in” service Update and keep track of legal documents such as wills and deeds as per the required procedure Skills and attributes: Experience of working within a Private Client Department of a Law Firm or relevant legal qualifications would be preferred Secretarial experience in a Law firm is desirable. Knowledge, experience and passion for private client law and practices. Adopts a client-centered focus at all times taking responsibility for the level of client service they provide and takes proactive steps to maximize and improve client relationships Creative problem-solving ability Good written and verbal communication skills Fast and accurate keyboard skills Good grasp of grammar and spelling Computer Literacy in relevant software packages Ability to multi-task, organise, prioritise and plan Ability to work calmly under pressure and with a demanding work load Confident with the ability to interface and develop relationships with a variety of people. Organisation skills including the ability to prioritise work Initiative Ability to follow instructions given Good time keeping Professional appearance To apply for the role please send your CV to the Debenhams Ottaway Recruitment Team – [email protected]